/
Contract Services

Contract Services

Owned by Lango: Language and translation manager
Last updated: Jan 28, 2025Version comment
8 min read

The services that are included in the offer are recorded in the OC in the Contract Services table. The List of Services (Contract Services form) is opened by the user from the Financed Object Card or the Offer Card by the same button Contract Services.

Field:

  • No. (No.)

    • The OC assigns the service number automatically by adding a postfix _XXX to the offer number, where XXX is the serial number of the service within the offer

    • Non-editable field

  • Service Status

    • Sets up OC automatically:

      • Preparation – when setting up a service

      • Active – after activation of the contract or service, if the Service is added later

      • Cancelled – not used

      • Terminated – after termination of the service and/or contract

      • Change copy – service status on the original contract, if there is a change copy for it.

    • Non-editable field

  • Service Kind

    • The type of service is the first piece of information to identify the service

    • A non-editable field that is added after creating a service from a financing product or financing template

  • Service Type Code

    • Carries some of the settings of the service

    • A non-editable field that is added after creating a service from a financing product or financing template

  • Tire Service

    • Detailed specification of the types of services Tire Service (Tire, Rim, Storage, Tire Change, Rim Accessories)

    • A non-editable field that is added after creating a service from a financing product or financing template

  • Service Code

    • It specifies the rate of the service, refers directly to the price list of the service.

    • The user selects a value from the relevant price list based on the combination of the "Service type" field and possibly "Tire service"

      • Kind = Maintenance

        • The system is completed automatically by filtering to the service price list. The description will be given in the description of the service detail

        • User can change, whereby valid from <= Reference date < Valid to

      • Type = Tire Service, Tire Service = Tire

        • Non-editable, field remains blank

      • Type = Tire Service, Tire Service = Rims

        • Non-editable, field remains blank

      • Type = Tire service, Tire service = Tire change

        • Non-editable, field remains blank

      • Type = Tire Service, Tire Service = Storage

        • The system is completed automatically by filtering to the price list. The description will be given in the description of the service detail

        • The user can change the

      • Type = Tire Service, Tire Service = Rim Accessories

        • Non-editable, field remains blank

      • Type = Replacement Vehicle

        • The system can be supplemented from the financing product or financing template

        • The user can change by selecting from the price list of replacement vehicles, whereby the following applies: Valid from <= Reference Date < Valid To

      • Type = Road Tax

        • Non-editable

      • Type = Highway Sticker

        • The system can be supplemented from the financing product or financing template

        • The user can change by selecting from the vignette price list, whereby the following applies: Valid from < = Reference Date < Valid To

      • Type = Fee/Service

        • The system can be supplemented from the financing product or financing template

        • The user can change by selecting from the pricelist of fees/services, whereby valid Valid from <= Reference Date < Valid To

      • Type = Fuel Card

        • The system can be supplemented from the financing product or financing template

        • The user can change by selecting from the fuel card price list, whereby the following applies: Valid from <= Reference Date < Valid To

  • Service Description

    • Fills in the OC automatically, text description of the service:

    • In the first step, the system automatically adds the Description value (10) to the Service Description (60) according to the Service Type Code from the Service Type API (4026705).

    • Then it updates the field according to Service Kind - i.e. the current value in the Service Description to be written (i.e. not composed) as follows:

    • If (Service Description in the result will contain a description from the price lists)

      • Service Kind=Fee/Service – according to Service Code, fulfill the Fee Description (20) (if it is not empty) from the API Fee and Service Pricelist (4026651)

      • Service Kind=Replacement Car – according to the Service Code, fill in the Car Type Description (15) (if it is not empty) from the Repl API. Vehicle Pricelist (4026655)

      • Service Kind=Highway Ticket – according to Service Code, fulfill Description (15) (if it is not empty) from the Highway Ticket Pricelist API (4026653)

      • Service Kind=Tire Service and Tire Service=Tire Storage - according to Service Code fulfill Description (10) (if not empty) from API Tire Storage Pricelist (4026614)

      • Service Kind=Fuel Card - according to Service Code fulfill Service Range Description (25) (if not empty) from API Fuel Card Pricelist (4026750)

    • If (Service Description in the result will contain a description according to Service Type Code):

      • Service Kind=Maintenance – not perform anything according to the Service Code

      • Service Kind=Tire Service and Tire Service=Tire - do not do anything according to the Service Code

      • Service Kind=Tire Service and Tire Service=Tire Change

      • Service Kind=Tire Service and Tire Service=Rim

      • Service Kind=Tire Service and Tire Service=Rim Accessories

      • Service Kind=Road Tax

  • Reinvoice

    • A service flag that specifies whether a load from that service should be reinvoiced to the customer.

    • If A, the system will create the service in such a way that the value of the service will be zero.

  • Calculation Amount Total

    • It calculates the OC automatically on the Detail of each service. It is the value of the service, from which the Calculation Amount Total is then calculated

    • During validation, the value was rounded according to the Service Rounding Code set to the Financing Model of the contract.

    • A detailed description of the service calculations is given below in the description of the details of services.

  • Calculation Amount Per Payment

    • Calculates OC automatically Calculation Amount Total/Number of Service Payments, in Contract Currency

    • During validation, the value was rounded according to the Service Rounding Code set to the Financing Model of the contract.

    • The value is then transferred (possibly after modification) to the service payment schedule.

  • Composed Service Code

    • If the offer also contains a composed service, then this composed Service has its own code. Composed Service is specific in that it consists of multiple services that are added/removed together

    • Typically, this is a Tire service, which consists of a service, Tires, Rims, tire change, storage and possibly rim accessories

    • A non-editable field that is added after creating a service from a financing product or financing template

  • Compose Service Amount Per Payment

    • Calculates the OC automatically as the sum of the Values per payment for the given composed service, in the currency of the contract (it is calculated only if the Composed Service Code is non-empty and the value of the field is the same in all lines with the same composed service code)

  • Purchase Price Total

    • It will complement the system from the detail service where it counts

    • In the case of Service Type = Road Tax (when the Purchase Price is not calculated on the detail), the system automatically fills in the value from the Value Total calculation (the Road Tax has the same purchase price).

    • The value is not rounded according to the Service Rounding Code set to the Financing Model of the contract.

  • Margin Total

    • It is calculated on the service detail, differently for each service (for a detailed description, see the description of the service detail).

    • In the case of Service Type=Road Tax (where the margin is not calculated on the detail), the system automatically fills in the value from Value to Calculation Total-Purchase Price Total=0 (Road Tax does not have a margin).

    • During validation, the value was rounded according to the Service Rounding Code set to the Financing Model of the contract.

  • Valid From

    • The beginning of the service. It is the same as the value of the field:

      • Date of expected handover (when creating calculation),

      • Handover Date After Contract Activation

      • A different date if the service is created after the fact or when the service is changed.

    • Non-editable.

  • Valid To

    • The end of the service. It is the same as the value of the Expected Termination Date field shown on the calculation card, or another date if the service has ended early.

    • Non-editable.

  • Valid To after Extension

    • The system fills the end of the service automatically according to the Prep. Date field. Terminate after Extension (Expec.Termin.Date After Extension) – see chapter for contract description for description.

    • Non-editable.

  • Mandatory Service Service

    • Flag the service, if it is mandatory. Takes OC from a financing product or financing template

    • When deleting a mandatory service, the OC displays a message (only an informative warning message, without any other functionality): "This is a mandatory service. Approval is required for deletion. Continue?"

    • If the user confirms Yes, the system deletes the service

    • If not, it will not clear the service.

  • Vendor No.

    • If a vendor is entered in the price list for a given service, the OC will display its number

  • Vendor Name

    • Adds OC automatically according to the vendor number

  • Charge

    • Flag of the service, whether it should be billed over the duration of the contract. Takes OC from a financing product or financing template

    • Editable, can be changed by the user manually.

    • When set to N, the system automatically deletes the value of the Billing Period field and sets the Billing Period field to non-editable.

  • Charge Period

    • The period in which the Service should be charged. Editable if Bill = A. Takes OC from financing product or financing template. Values = Blanks | Monthly | Quarterly | Half-Year | Yearly | Upon proper termination

    • Informative value only, currently unused

  • Terminated

    • System flag, filled by the system automatically when the service is terminated.

    • Hidden Flag

  • Reflect Aliquot

    • Flag of the service, whether the value should be determined aliquot for the given number of days or for the whole month when calculating the service in the first (or last) installment.

    • In the case of the Fee/Service service, the value is taken from the fee price list, for other services the system sets automatically:

      • Maintenance: Take into account aliquot=A

      • Fee: The aliquot taken into account is taken from the fee schedule

      • Replacement vehicle: Take into account aliquot=A

      • Highway Sticker: Take into account aliquot=A

      • Fuel Card: Take into account aliquot=A

      • Tire Service/Tire: Take into account aliquot=A

      • Tire service/Tire change: Take into account aliquot=A

      • Tire Service/Storage: Take into account aliquot=A

      • Tire Service/Rim: Consider Aliquot=A

      • Tire Service/Rim Accessories=A

      • Road Tax: Take into account aliquot=N

    • Example: Road tax is paid in its entirety for each month started. Therefore, the system automatically sets the flag value on this service to N

  • Full Aliquot Payment

    • Service flag Druh=Fee/Service, takes OC from the fee list

    • In the price list, it can only be set in combination with Reflect aliquot=N

    • Meaning: the entire value of the service is calculated by e.g. Instead of 36M, it will take 37M, but in the first (or last) aliquot payment, the aliquot value will be according to the number of days.

  • Migrated Service Service

    • Hidden field by default

    • Boolean, N by default

    • Field added for service migration purposes (when leasing companies move from their original system to OC). Migrated services must then be marked with flag Y.

    • If Y, the system does NOT make a call when recalculating the service payment calendar, i.e. it does not create a top payment.

  • Currency Code

    • Hidden field by default

    • It is populated from the Currency Code (10) from the API Financing Contract Header (4026397) when the service is created

  • Currency Exchange Rate

    • Hidden field by default

    • It is filled from the Contract Exchange Rate (4026685) from the API Financing Contract Header (4026397) when the service is created

The User may also have other fields displayed in the Contract Services, the meaning of which is clear from the name of the field.

Navigation: