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Create Invoice (From Card By Area)

Create Invoice (From Card By Area)

Owned by Lango: Language and translation manager
Last updated: Oct 08, 2024Version comment
5 min read

Create Invoice/Credit Memo from Financing Contract

On the Financing Contracts tab, you can generate an individual invoice or credit note using the Create -> Create Invoice option:

The Create Invoice dialog box opens.

The user fills in the field:

After confirming OK, the system creates a Sales Invoice or Sales Credit Memo according to the selected Document Type, which the user can view and edit immediately.

Header for Mode = Individual Invoice

Important fields:

  • The document number is filled in from the Individual Invoice Number Series on the Contract Model.

    • If the same number series is set up in Sales & Receivables Setup for invoices and posted invoices, the number assigned from Individual Invoice Nos. Series does not change.  

    • If a different number series is set up for invoices and another for posted invoices in Sales & Receivables Setup, the number assigned from Individual Invoice Nos. is replaced with the new number from the number series in Sales & Receivables Setup, Posted Invoice Numbers field

  • Customer (number, name, address, city, zip code)

    • from the Financing Contract

  • Posting Date

    • from the report; if it is blank on the report, the Working date is used. The posting date can be changed automatically if it falls within a closed accounting period and the change is allowed in OneCore Settings (Shift Posting Date of Sales Invoice to Open Period = Yes)

  • VAT Date

    • it is taken from the Posting Date (including any shift to the open accounting period)  

  • Document Date

    • from the report; if it is blank on the report, the Working date is used

  • Maturity date

    • from the report; if it is empty on the report, it is calculated from the Document Data and Payment Terms Code  

  • Payment Terms Code

    • from the Financing Contract (from the Payment Terms Code field)

  • Currency

    • from the report. The report is copied from the Financing Contract and cannot be changed

  • Dimension (global and non-global)

    • from the Financing Contract

  • Customer Posting Group

    • from the Financing Contract (from the Customer Posting Group field for individual invoices) 

  • VAT Bus. Posting Group

    • from the Customer Card

  • Payment Method Code

    • from the Customer Card

  • Bank Account Code (Payment Details Tab)

    • standard customer validation = from Company Information

  • Variable Symbol

    • according to the settings on the Contract model, field VS Ind. Invoice Format

      • Contract No.

      • Document number – the variable symbol on the invoice header is empty, it is generated in the standard way when posting the invoice (from the posted invoice number)

  • Invoice Print Type

    • empty (= default value)

  • Mass invoicing

    • No

Invoice lines are populated from the Standard Sales Code.

The user checks the invoice and can edit the data if necessary.

The user can find the unposted sales invoice in the Sales Invoices list or in the Financing Contract.

Subsequently, the invoice is posted by clicking on the Post button. When the sales invoice is posted, a customer ledger entry is created.

Header filling for Mode = Credit Memo

The header of the sales credit memo is filled in a similar way as in the Individual Invoice mode, with the following differences:

  • Document No.

    • from the number series in Sales & Receivables Setup, the Credit Memo Numbers and Posted Credit Memo Numbers fields.

  • Payment Method Code

    • Empty

  • Bank Account Code (Payment Details Tab)

    • Empty

  • Reason Code

    • from the report; when blank on the report, the code is used from the periodic sales line in the Reason Code for Credit Memo field

  • For Mass Payment Credit Memo

    • No

Create Invoice/Credit Note from Insurance Company Calendar

It is launched from the page 4027106 "API Ins. Company Payment Cal."

Related Documentation Insurance Contract Changes and žádosti_OC Změna pojistné smlouvy .

Specific to this area:

  •  Document Type and Amount are filled in

    • The document type is filled in according to the Amount sign on the calendar line where the cursor is currently standing

      • If the line amount is positive, the Individual invoice type is filled in

      • If the line amount is negative, the Credit Memo type is filled in

    • The default amount is copied from the Amount field from the insurance company's insurance calendar row where the cursor is currently standing. For a negative amount, the sign is reversed so that the amount in the dialog box is always positive

  • Both the document type and the amount can be changed by the user.

Create Invoice/Credit Note from Insurance Contract Change Request

It is launched from the page 4027160 "API Ins.Cont. Change Req. Insurance Contract Change Request Card

Related Documentation Insurance Contract Changes and žádosti_OC Změna pojistné smlouvy

A contract change fee is invoiced.

Specific to this area:

  • Document Type and Amount are filled in

    • The document type is filled in according to the Fee Amount sign on the request card

      • If the amount is positive, the Individual invoice type is filled in

      • If the amount is negative, the Credit Memo type is filled in

    • The default amount is copied from the request card from the Fee Amount field. For a negative amount, the sign is reversed so that the amount in the dialog box is always positive 

  • Both the document type and the amount can be changed by the user.

Create Invoice/Credit Memo from Financial Settlement

It is launched from the page

  • 4046815 Financial Settlement for Services Card

  • 4046816 Financial Settlement Card

Related Documentation Financial vypořádání_OC.

There are no specifics, the process is the same as in the case of a Financing Contract - the default amount is not filled in the report, the user selects the Document Type and enters the amount manually. The currency from the contract header is transferred to the documents.