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Invoicing Bonuses_

Invoicing Bonuses_

Owned by Lango: Language and translation manager
Last updated: Oct 02, 2024Version comment
5 min read

The user will start invoicing bonuses on regular dates. The system works according to the Bonus Period settings on the framework maintenance contract Rámcová servisní smlouva, slevy a bonusy .

When running the Bonus Invoicing report, he enters the period (for which he wants to see the volumes). The report checks the equipped service allowances for the given period and services. The output can be an invoicing document or documents (invoices or credit notes according to the settings in the Invoicing Additional Bonuses field of the framework service agreement) for the services and periods delivered. The content will be the achieved volumes of services for the period.

After you run the Bonus Invoicing job, the following dialog box appears.

OPTIONS TAB

  • From Date

    • Start date from which to be taken Maintenance Permission Lines

    • The system takes lines that have the Bonus Invoice Date greater than or equal to the specified start of the bonus period

  • To Date

    • End date to be taken Maintenance Permission Lines

    • The system takes lines that have a Bonus Invoice Date less than or equal to the specified end of the bonus period.

  • Process

    • User selects process

      • Basis for invoicing

        • Only the basis for invoicing (report) is created, which is stored in the Report Clipboards of the user who started the task

      • Source for invoicing + Invoicing

        • A basis for invoicing (report) is created, which is stored in the Report Clipboards the user who created the task and also created invoices/credit notes according to the settings on the framework service agreement

      • Invoicing

        • Only invoices/credit notes are created according to the settings in the framework service agreement

  • Posting Date

    • If the Basis for Invoicing + Invoicing or Invoicing process is selected, then the user fills in the Invoice Posting Date

  • VAT Date

    • If the Basis for Invoicing + Invoicing or Invoicing process is selected, then the user fills in the VAT settlement date

VENDOR TAB

  • User can specify vendor filter

MAINTENANCE AGREEMENT FRAMEWORK TAB

  • The user can enter a filter for the maintenance agreement

MAINTENANCE PERMISSION LINE TAB

  • The user can specify a filter for maintenance permission lines (e.g. Service type)

Creation of documents for invoicing and invoicing

  • The system goes through the "Maintenance Permission Line" table filtered by the field "Invoiced date of bonuses and conditions entered into the filters (period From Date, To Date + other completed filters). The Bonus invoiced field on the service allowance line must be NO.

  • From the Service Permit Line, it uses the values from the Amount for Labor Excl. VAT and Amount for Materials Excl. VAT fields, which the system added when the purchase invoice was created and posted.

  • After calculating the total turnover for service allowances, the turnover bonus is finalized according to the settings in the framework service contract

  • The system takes special bonuses from service permission lines, where they were calculated according to the settings when the purchase invoice was created.

  • The system creates as many Excel files as the vendors match the filters and at least one matching service permit line has been created in the specified period

  • If the specified supplier has several Framework Maintenance Agreements, there will be as many Excel files for the given supplier (unless there is a filter for a specific Framework Maintenance Agreement)

  • The report is presented in the local currency

  • The files will be saved to the defined repository, which will be defined in the Report Clipboard

  • The total values will be given for the requested type of Service (servicing)

The invoice date of bonuses will be pre-filled with the date from the posted purchase invoice on the service allowance, which will be set in the service contract setup (Posting Date / VAT Settlement Date / Document Date).

When creating a document, the system will be based on the settings in the supplier's Master Service Agreement.

PROCEDURE

  • The system first creates an invoicing document (in the case of function = INVOICING, no invoicing document will be created) for a supplier with a framework agreement. As soon as the system has used a certain line of the Service Permission (both the bonus for work and the bonus for materials) in the calculation, the field "Bonus invoiced"=YES will be automatically checked in the corresponding line of the service permission

  • Subsequently, he creates an invoice/credit note according to the information from the Framework Service Agreement with the given supplier in the field "Method of invoicing additional bonuses"

    • Purchase Invoice Credit Memo = Purchase Credit Memo

    • Sales Invoice = Posted Sales Invoice

  • It needs the following information from the framework service agreement:

    • Vendor data (if Sales Invoice is selected, it is necessary for the user to create a Customer (from the same contact as the supplier)

    • Standard Sales/Purchase Code (In the General Maintenance Agreement, the field is added depending on the value in the "Additional Bonuses Billing Method" field) from which the Document Type Code will be taken

    • Invoice Due Date

  • An invoice is created with two lines. In one, there will be value=amount "Volume bonus in total" and in the other, value=amount "Special bonus in total". The type will be "Account", the number will be taken according to the "Standard Sales/Purchase Code" field (the assumption is that the bonus for labor and materials is charged to the same accounts for all Types of service (service)

When creating an invoice – i.e. when selecting the option "Basis for invoicing + Invoicing" or "Invoicing", at the moment of calculating the bonus from turnover (in the report field Bonus amount), this value will be entered into the Turnover bonus table (it will be uneditable), which is on the Framework Service Agreement.

  • Maintenance Agreement No.

    • The Maintenance Agreement Numbers in the report (Maintenance Permission Line) will be automatically filled in

  • From Date

    • Refills the system automatically from the filter

  • To Date

    • Fills up the system automatically according to the filter (From Date + Period)

  • Turnover Bonus

    • Fills in the system automatically according to the calculation (in the report the Bonus Amount field)

  • Total Turnover Bonus

    • Default Value NO

    • The system automatically switches to YES if the Bill -- Annual invoicing field is checked in the filter

Saving the result of bonus invoicing to the Report Inbox

The user runs the Bonus Invoicing task, selects the parameters and runs. The system announces the end of the job.

Opens a zipped file for the user in the downloaded files.

When double-clicked, the file expands.

Individual excel sheets are created according to the supplier and framework service contracts.

The compressed file is also automatically saved to the report clipboard of the user who started bonus invoicing.

Note:

When invoicing bonuses, a non-posted document (Sales Invoice / Purchase Credit Memo) is created. If the user deletes the document, the permit lines remain marked Bonus invoiced = YES.

A more detailed description of the Bonuses is described in the Rámcová servisní smlouva, slevy a bonusy