Terminate Contract Service
The function to stop the contract service (page 4026636 API Terminate Service Wizard) is described in the document Contract Changes , which also describes the conditions for stopping the service.
Within this function, the user has the option to issue an individual Sales Invoice or Sales Credit Memo.
In the wizard in step 2, the task calculates the difference between the invoiced services and the services actually used in the Sum of services excl. VAT field. The drawdown amount can be modified by the user or entered manually. The difference can be positive (to be invoiced) or negative (to be credited). The payment terms code is used to calculate the default Due Date, the user can select a different code.
If the user turns on the option Issue invoice = Yes, after completing the wizard by clicking on the Finish button, the Create Invoice window (report 4046850 API Create Invoice) will open.
The dialog box fills in the default information:
Posting Date = Work Date
Due date = calculated from the Posting Date and payment terms filled in the wizard.
Currency code = transferred from the currency code on the contract header
Amount = amount copied from the wizard from the Summary of Services without VAT; If the amount in the summary is negative, the sign is reversed in the report
In the background, the system sets the Mode according to the original sign of the summary:
Individual invoice for positive amount
Credit Memo for Negative Amount
The mode (or Document Type) cannot be changed by the user in this case!
Other data can be filled in by the user as needed. After the OK confirmation, a Sales Invoice or Sales Credit Note is issued according to the set Mode.
At the same time, the Contract Service is switched to the Terminated status.
An unposted invoice is available in the Financing Contract > Related > Finance > Unposted Individual Invoices.
An unposted credit memo is available in the Sales Credit Memos list.