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Contract with Services Setup

Contract with Services Setup

Owned by Lango: Language and translation manager
Last updated: Nov 12, 2024Version comment
8 min read

Contract with service settings are used for specific leasing with service settings, i.e. it is mainly area-related settings Operational Leasing and Fleet Management.

To complete it, it is necessary to have several other code lists set up – they are listed in the description of individual fields (e.g. detailed contract statuses, numerical advice, etc.).

Availability of the code list via magnifying glass, Manual Setup or Configuration Book, name Contract with Services Setup. After confirming the selection, the Contract with Services Setup tab opens.

General Tab

  • Bonus Date

    • According to the selected value in this field, the Bonus Invoiced Date from the posted purchase invoice will be added to the service permission line

    • Choose an option Posting Date, VAT Date, Document Date

  • Default Maintenance Type Code

    • The user enters the default maintenance type for the insured event, which will be applied as the default value to the service permission

  • Summer Tire Life Expectancy (km)

    • The user enters the service life of summer tires in KM.

    • The value of the field enters the calculation of the Tire Service

  • Winter Tire Life Expectancy (km)

    • The user enters the service life of the winter tires in KM.

    • The value of the field enters the calculation of the Tire Service

  • Year-Round Tire Life Expectancy (km)

    • The user enters the lifetime of year-round tires in KM

    • The value enters into the calculation of the Tire Service service for all-season tires

  • Summer Tire Usage (Month per Year)

    • The user enters the number of months in which summer tires are used

  • Winter Season Start Day

    • The user enters the day of the start of the winter season (for changing tires)

  • Winter Season Start Month

    • The user enters the month of the start of the winter season (for changing tires)

  • Winter Season End Day

    • The user enters the day of the end of the winter season (for changing tires)

  • Winter Season End Month

    • The user enters the month of the end of the winter season (for changing tires)

  • Maintenance Rate Calculation Type

    • User selects from values Interval, Operational unit

    • The system will drag the selected value to the service of the contract, where it will be used to search for the service rate in the service rate price list.

  • Allow Fuel Reinvoicing without Posting Purchase

    • The user ticks if he wants to re-invoice fuel card transactions to the client even if the purchase invoice has not yet been posted. Only an error-free transaction can be reinvoiced to the client

  • Registration Date Before OnLine Insurance

    • Flag that the system checks in the wizard Preparing the object for handover

    • If this field is checked, the system checks if the field is Date of first registration on the leasing company on the object and whether it is higher than the beginning of the policy, i.e. Valid From Insurance policies reported online

Contract Recalculation Tab

It is used to set parameters for contract recalculation (change of mileage/time).

  • Mileage Recalculation

    • When changing the duration, the system calculates the contractual or annual mileage according to this setting

  • Do Not recalculate before

    • The data formula (e.g. 6M) will be used in the Contracts with Outrange Odometer Status report (see PD Contract Changes).

No.Series Tab

For a description of the number series settings, see https://iao.atlassian.net/wiki/spaces/BL/embed/48857857

Field:

  • Mass Invoice Nos.

    • The user selects the number series under which invoices for payments from the mass task will be generated

  • Mass Credit Memo Document

    • Invoice number + Sx – in case of mass invoice cancellation, the system adds flag "S" to the invoice number.

      • If the user chooses Partial cancellation of the invoice, each additional credit memo will have number = invoice number + S + x (a number expressed as how many credit memos were created from the mass invoice)

  • Mass Credit Memo Nos.

  • Mass Maint Reinvoice Nos.

    • The user selects the number series under which posted invoices for maintenance permission from the mass invoicing will be generated

      • The system creates unposted invoices in which it uses this number series, and then posts a sales invoice with the same number.

  • Fuel Purch. Cr. Memo Nos.

    • The user selects the number series under which the purchase credit memos for fuel will be generated

  • Fuel Card Posted Purchase Credit Memo Nos.

    • The user selects the number series under which the posted purchase credit memos for fuel will be generated

  • Fuel Purchase Invoice Numbers (Fuel Purch. Invoice Nos.)

    • The user selects the number series under which purchase invoices for fuel from the mass task will be generated

  • Fuel Card Posted Purchase Invoice Numbers

    • The user selects the number series under which the purchase posted invoices for fuel from the mass job will be generated

  • Fuel Post. Purch. Cr. Memo Nos.

    • The user selects the number series under which sales credit memos for fuel will be generated

  • Fuel Sales Invoice Nos.

    • The user selects the number series under which sales invoices for fuel from the mass job will be generated

  • Master Agreement Nos.

    • The user selects the number series under which the customer's framework agreements will be generated

  • Maint. Numbers of Service Purchase Credit Memos (Maint. Purch. Cr. Memo Nos.)

    • The user selects the number series under which purchase credit memos for maintenance permission will be generated

  • Mainton Post. Purch. Credit Memo Nos.

    • The user selects the number series under which posted purchase credit memos for maintenance permission will be generated

  • Service Purchase Invoice Numbers (Maint. Purch. Invoice Nos.)

    • The user selects the number series under which invoices for maintenance permission will be generated

  • Maint. Post. Purch. Invoice Nos.

    • The user selects the number series under which invoices for maintenance permission will be generated

  • Mass Maint Credit Memo No.

    • The user selects the number series under which sales credit memos for maintenance permission will be generated

      • The system creates an unposted credit memo in which it uses this number series, and then posts a sales credit memo with the same number.

  • Service Sales Invoice Nos. (Maint. Sales Invoice Nos.)

    • The user selects the number series under which sales invoices for maintenance permission will be generated

  • Maintenance Framework Agreement Numbers (Maint. Agreement Nos.)

    • The user selects the number series under which the framework service agreements will be generated

  • Fuel Card Nos.

    • The user selects the number series under which fuel cards will be generated

  • Int. Maintenance Permission Nos.

    • The user selects the number series under which Service Permissions will be generated

  • Mass maint. Credit Memo Nos.)

    • The user selects the number series under which service credit memos will be generated

  • Mass Payment Credit Memo Nos.

    • A user selects a number sequence for the Mass Posting Credit Memos for Installments mass task for an unposted credit memo. After the job runs, the system uses the number sequence when it creates the unposted credit memo (in the background).

  • Mass Payment Posted Credit Memo Nos.

    • A user selects a number sequence for the Posting Credit Memos for Installments mass job when he creates a posted credit memo for payments.

Mass Invoicing Tab

  • Mass Invoicing Account No.

    • The field is used to specify the "temporary account" for mass invoicing (the invoice is marked Mass invoice A) except for the invoice print type Payment.

    • When posting, the system executes an entry:

      • Customer Posting Group (311xxx) Dimension MASS / Standard Sales Code                                                                                               

      • Mass Invoicing Account No. (e.g. 395xxx)/Customer Posting Group (311xxx) MA dimension

      • Customer Posting Group (311xxx) for Dimension 2 (Contracts)/

      • This means that a mass invoice for individual contracts will be created in the customer's entries in open items. In closed entries, a large invoice with the Mass dimension will be settled.

    • User selects the account number to which the mass invoice will be posted

  • Do Not Post Credit Memo from Payment Calendar

    • If YES, the function under the Cancel button in the payment calendar will not post a credit note for the payment. Creates a non-posted credit memo with the Credit Memo for Payments flag YES.

    • If it is NIE, the function under the Cancel button in the payment calendar will post a credit note for the payment.

  • Check for Billing Invoicing Difference

    • NO – the system will not check the value in the payment calendar and in the invoice lines – standard functionality

    • YES – The system will compare the value in the payment calendar fields against the invoice lines for each group.
      Group 1 - Principal, Interest
      Group 2 - Insurance
      Group 3 - Service

  • Account for Billing Invoicing Difference

    • Lookup to Tab. G/L Account (15) (chart of accounts)

  • VAT Prod. Posting Group for Billing Difference

    • lookup VAT Product Posting Group (324)

  • Standard Text Code – Fuel (PHM)

    • The user selects a standard text code with which a single line will be created in the mass sales invoice of fuel and it will be printed on the invoice

  • Standard Text Code (Maintenance)

    • The user selects a standard text code with which a single line is inserted in the mass sales invoice of the service permission and printed on the invoice

  • Contract Dimension Value

    • The user enters a dimension value that the system adds to the header of the mass sales invoice (the system adds individual contract numbers to the lines)

    • See description Fakturace prodej

Road Tax Tab

Only for the Czech Republic and Slovakia.

Field:

  • Road Tax Service No.

    • The user selects the service type code for road tax, which will be applied to the calculation when the road tax service is created - in contrast to other services for which the service type code is drawn from the services of the financing product or financing template.

  • Value for Electric Car

    • Determining the type of fuel for electric vehicles

    • When creating road tax in a contract (if the subject is not exempt from road tax), the system compares the value of this field with the value of the "Fuel type" field on the "Financed object". If the values are equal, then in the "Road Tax Pricelist" the system filters only to records that have a value of "Electric vehicle" in the "Object Category" field

  • Value for Personal Vehicle

    • Specifying a Group for Passenger Cars

    • When creating road tax in a contract (if the object is not exempt from road tax and if it is not an electric vehicle), the system compares the value of this field with the value of the "Catalogue card group" field on the "Financed object" field. If the values are equal, then in the "Road Tax Pricelist" the system filters only to records that have the value "Passenger car" in the "Object Category" field

  • Road Tax Legislation

    • The user selects from the options Czech or Slovak

    • It is used to filter the "Road Tax Pricelist" if it is not an electric car and a passenger car, see above.

    • The first one filters the number of axles in the "Road Tax Pricelist" as follows

      • Slovak

        • if there are 2 or fewer axles on the "Financed Object", then the "Road Tax Pricelist" filters to "1 or 2" in the "Number of axles" field

      • Czech

        • if there is 1 axle on the "Financed Object", then the "Road Tax Pricelist" filters to "1" in the "Number of axles" field,

        • if there are 2 axles on the "Financed Object", then the "Road Tax Pricelist" filters to "2" in the "Number of axles" field

    • Subsequently, if on the "Cat. Card Group" in the field "Force Calculation Type. tax" equal to "sum of axle weights", is filtered in the "Road Tax Pricelist" according to the weight of the financed object as follows

      • Slovak

        • searches for the nearest lower value in the "Road Tax Pricelist" in the "Total weight to" field compared to the value in the "Financed Object" in the "Total weight on axles" field

      • Czech

        • searches in the interval "Total weight from" and "Total weight to" in the "Road tax price list" against the value on the "Financed Object" in the field "Total weight on axles"

  • Setting up a Road Tax Service (Road Tax Calc. Type)

    • The user selects from Averaged or By Discount Bands

    • If Averaged, the OC calculates the total value of road tax for the entire duration of the contract for sections according to the discount zones, then divides the calculated value evenly into installments. This results in one Service road tax for the entire duration of the contract.

    • According to the discount bands, the OC establishes as many road tax services during the term of the contract as the number of road tax discount bands it identifies. The result may be several road tax services, within which the values of the tax in the instalment are different.