Standard Text Variables

Dependencies and assumptions

To use variables in the Financing area, the following must be set:

• Standard Text Variables (code list)

• Accounting operations in the table Reason Code Setup in Financing

• variables on Standard Text Codes and Extended Texts lines

• Variables in Descriptions in OneCore Posting Setup

Description of the documented area

In some automated tasks, variables can be used for the text data in the Description, which the system adds to the text. Variables are either programmatically given or can be set by the user.

• Fixed variables

  • Programmatically given variables are e.g. in the following tasks:

    • Adjust Exchange Rates

    • Generating Penalty Invoices (Create Finance Charge Memo task, see UD Penalty)

    • Generating reminders (Create Reminders task, see UD Reminders)

• Adjustable variables

  • These variables are set by the user in the dial list Standard Text Variables.

  • Variables (tables and fields) are set by the user according to their own needs, but it is possible to select only predefined tables. With the help of variables, it is possible, for example, to add a specific contract number to the description.

  • Standard text variables can then be used in the Selected accounting operations in the area of Financing. These operations must be set in the table Reason Code Setup in Financinge.g.

    • Posting an Installment

      • variables can be set both in the introductory texts on the invoice (on the Standard Text Code or in the Extended Text lines) and in the Description of individual posted lines – principal, interest, etc. (in the Description in OneCore Posting Setup) 

    • Calculation Input and Accruals Posting

      • variables can be set to Description on the lines of the posted internal document (in the Description in OneCore Posting Setup)  

  • Standard Text Variables it is impossible can be used in the area of service allowances and fuel cards, e.g. Mass Reinvoice Maintenance and Mass Invoicing Fuel Cards tasks. The Standard Text Codes for these tasks are set in the Contract with Service Setup table, Mass Invoicing tab, Standard Text Code - Service, and Standard Text Code - Fuel fields. Here it is necessary to set up codes with text without variables.    

Standard Text Variables

Open

Meaning of fields:

• Usable Variable Template

  • Defines the template to which it will be set set variables (Source Table and Source Field of this table)

  • Up to 9 templates can be set (Scheme 1 to Scheme 9)   

  • By assigning a template for a given accounting operation in the Reason Code Setup in Financing table, you can set a variable from this set for a specific text

• Variable

  • Up to 18 default variables can be set for each template (%1 to %9 and $1 to $9)

  • For the set template and variable, you define a table and a field from this table that is to be added to the text on the document   

• Source Table

  • Defines the table from which the required field will be selected

  • Fields can be selected from the following tables:

    • Contract Header

      • Financing Contract

    • Contract Line

      • Contract Payment Calendar (Financing Contract Line of Payment or Insurance type)

    • Financed Object

      • Financed Object

    • Insurance Contract

    • Calculation Input

• Source Field

  • From the table set in the Source Table field, you can select fields that can be added to the text data 

• Variable Name (Field Caption)

  • The name of the selected source field is displayed

Recommendation:

It is not appropriate to set variables in the introductory texts ("We invoice you...") when invoicing an operating lease for multiple contracts, as the variables in the standard text are added only from the first contract.