Standard Text And Extended Text

Principles

The Standard Texts and Extended Texts code lists are mainly used on sales documents to set default general texts (e.g. "We invoice you...")

Code lists can be used either directly on sales documents by inserting the Standard Text Code into the sales line or in other settings, especially in Reccuring Sales Lines.

Adjustment for OC

Standard text codes can be used to set up invoicing jobs in the Financing area in the Reason Codes Setup in Financing table.

Variables can be set in texts (see Standard Text Variables Settings https://iao.atlassian.net/wiki/x/P4E6AQ (Standard Text Variables) and Reason Code Setup in Financing Kódy příčiny | Nastavení kódů příčiny ve financování (Reason Codes Setup in Financing))

MS regularly updates the documentation for this setting area. Documentation in this area, valid for BC22, is available at the following link:

Add Extended Text - Business Central | Microsoft Learn

Standard Texts Codes

Table Standard Text Codes is a standard code list for setting default texts that can be inserted into documents (e.g. introductory texts "We invoice you..." on Sales Invoices). Text lines are not posted, do not create general ledger entries, and are intended primarily for printing.

Meaning of Fields:

• Code

  • The code under which the text is registered in the code list

• Description

  • The text that will be copied to the document line.

  • In the text, it is possible to set variables

    • if it is a standard text code that is used in Reason Code Setup in Financing, the variable is set from the set of variables according to the variable template used for the relevant accounting operation

    • If it is a standard text code that you will select manually when you manually issue the document, you cannot use the variables in the text

  • Text You can set text up to 100 characters. If you want to set a longer text for one code, you need to use the Extended Text.

Extended texts

If the text you want does not fit in one row, you can set additional rows in the table for each Standard Text Code Extended Text.

For each Extended Text, you can set:

• header that contains bookmarks:

  • General

  • Sales

  • Purchase

  • Service

• lines

Meaning of Fields - Header

• Language Code

  • Fill in if the extended text is intended only for a specific language (Language code on the document, e.g. on a Sales Invoice)

• All Language Codes

  • Enable if extended text is valid for all languages

• Starting Date and Ending Date

  • You can limit the validity period of extended text. If not set, extended text is valid without restriction

On the Sales, Purchases and Service You can set which document types can be used for extended text. It is therefore possible to set a different text, e.g. for orders, and a different text for invoices.

Note: The Service tab refers to the standard Service module (usually not used in the OC), it does not apply to "service allowances" on the Financing Contract / Financed Object.

Meaning of Fields - Rows

• Text (Text)

  • The set text will be copied to the lines of the relevant document

  • Text can be multi-line

  • The text can contain variables if the Standard Text Code used in Reason Code Setup in Financing

  • If it is a standard text code that you will select manually when you manually issue a document, you cannot use variables in the text.