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Functions On The Card Of Financial Settlement

Functions On The Card Of Financial Settlement

Owned by Lango: Language and translation manager
Last updated: Dec 20, 2024Version comment
8 min read

The description applies generally to all types of financial settlements, for contracts with or without services.

The following functions are available on the list of financial settlements (opened from the contract by clicking on the Financial settlement) or the FIV tab:

Financial Settlement Overview:

  • Card

    • Opens the Financial Settlement Card that is specified on the Financial Settlement Type in the Object No. tab.

    • Because multiple cards are used, double-clicking cannot open a card.

Financial Settlement Card:

  • Update

    • By pressing the button, the OC will calculate/update the calculation of the FIV fields according to the current contract status, and only if Financial Settlement Status=New. If FIV has a different Status, OC will display the message "Update cannot be performed."

    • It is always necessary to recalculate/update the FIV if the user manually edits a field that enters the calculation of another field or the calculation of the total amount of FIV

    • The system recognizes if the user has manually overwritten the value of an editable field. After pressing the Update button, the system will no longer recalculate the value of the user-changed field back to the value calculated by the system, but will keep the value that was changed manually by the user

  • Approve

    • By pressing the button, the system will change the FIV status to Approved, and only if Financial Settlement Status=New. If FIV has a different status, OC will display the message "Status cannot be changed."

    • Completes the Approval Date only if it has not been manually completed before. Note: It will not fulfill the approver.

    • in this state, it is no longer possible to change FIV values/amounts. In case the FIV needs to be updated after approval, the user must create a new FIV

  • Release

    • When the button is pressed, the system performs the following checks and actions:

    • If Contract Type = Single Object:

      • whether it already exists for the FIV Financing Contract in the Issued status. If:

        • Yes

          • displays a message that a posted FIV already exists for the contract and stops the process of changing the FIV status

        • No

          • Proceeds to the next review

        • The system searches the API table for Fin. Settlement Type, the Decisive Field field after invoicing. The system checks this field on the financial settlement card to see if it is negative or positive and decides accordingly whether to create a Document type, credit memo or invoice. If it is:

          • "minus" – creates a credit memo header (Credit Memo document type)

          • "plus" – creates an invoice header (Document type: invoice)

          • Zero – the system presents the user with a dialog box warning about the zero decisive field and the option to select the action to follow:

          • EN: The decisive field for invoicing is 0.

          • Do you wish:

            • Cancel Release

            • Default when the dialog box is displayed

            • The system cancels the issuance of the financial settlement

            • Release Without Invoicing (Release without Invoicing)

            • The system changes the financial settlement status to Released without issuing an invoice or credit note

            • Release and create Invoice

            • The system changes the financial settlement status to Released and creates an invoice

            • Release and Create Credit Memo

            • The system changes the financial settlement status to Released and creates a credit note

        • The user has the option to mark only one of the above options

        • At the bottom of the dialog box, there are options:

          • OK

            • To run the selected action

          • Cancel

            • To terminate the issuance of a financial settlement

      •  When creating a document header, OneCore checks the new Include To Consolidated Invoice field in the OneCore Settings.

        • If it is YES, the system on the document header in the field will turn on BLG For Consolidation (79272) YES

        • ak bude NO, it will leave the BLG For Consolidation field (79272) at NO.

      • Next, they fill in the contract number, FIV number, standard fields on the header of the document.

      • Subsequently, it will traverse the FIV array to find an array that:

        • It is <>0 and

        • has the Financial Settlement Field Setup set to Invoice Code. items, the system will search according to the created document type (Invoice/credit note, see point 1.) in the Standard Code. sales for invoice or code stand. Sales for Credit Memo. If he also finds the field, he will include it in the invoice/credit note. The system creates records in invoice/credit note lines regardless of whether they are positive or negative. 

Note: if the Decisive field is positive, i.e. the system creates a Document Type invoice, the system creates items in the invoice lines regardless of whether they are positive or negative. This certainly applies to credit memos, i.e. if the decisive field will be negative, the system will create a Document Type Credit Memo, but there can be both positive and negative lines in invoice lines.

Note 2: If a credit note is created, you will need to rotate the signs. The decisive field has a value of <0, but in the credit memo the resulting field should be plus. That is, it will be necessary to rotate the signs on the credit note entries.

  • After swiping through the financial settlement fields and filling in the invoice/credit note lines, which is on the document header To consolidate:

    • YES – the system creates an unposted document with this flag

    • NO – it goes to OneCore Settings, checks the Fin. Settlement Invoice Automatic Posting field and if A, it runs the standard functionality for posting the document.

  • If Contract Type = Multiple Subject: whether it already exists in the Issued status for the given financed object. If:

    • Yes

      • displays a message that a posted FIV already exists for the contract and stops the process of changing the FIV status

    • No

      • Proceeds to the next review

    • Checks to see if the FIV is in the Approved status. If:

      • No

        • The OC displays a message that the FIV must be in the approved status and stops the change of status

      • Yes

        • Contract Type=Single Object: checks if the detailed status of the financing contract from which the FIV is created is the same as the detailed status from the DET Code field. status for issue from the Financial Settlement Types table, according to the type of FIV posted. Ak na Type FIV je zadaný no det. status, displays an error message and stops the process (i.e. it is not possible to issue if no det. status is specified). If:

          • No

            • The OC displays an error message and does not allow you to continue:

          • Yes

            • IDE for further control

        • Contract Type=Multiple Subject: the detailed status of the contract does not check against the code det. status for release from the Fin. Settlement Types table.

    • Checks to see if the Standard Sales Code is entered on the Financial Settlement Type. If:

      • No

        • Displays the info message "The Financial Settlement Type does not have a Standard Sales Code, create invoices manually." Once confirmed, the FIV status can be changed to Issued.

      • Yes

        • Creates an FIV invoice (never a credit memo) according to the Standard Sales Code on the Financial Settlement Type by adding to this invoice the invoice entries that are set on Standard Sales Code and in the Financial Settlement Field Setup table (Invoicing Entry Codes)

          • Note: the user then checks this invoice, then posts it manually from the financing contract (Unposted Individual Invoices overview). Subsequently, after posting, it is squeezed out and attached to the FIV.

        • Checks if there is a Credit Memo Invoicing Entry Type Code in OneCore Settings

          •  If it does not exist, all items will be included in the invoice

          •  If it does not exist, it checks the value of the item in the financial settlement:

            • If it has value = 0 (empty), it will not be included in the invoice or in the credit memo

            • If it has a value > 0 (i.e. plus), it will include in the invoice

            • If it has a value of < 0 (i.e. it is minus), this item will not be included in the invoice, but will create a sellable credit note according to the Stand Code. Sales for a credit memo from OC Setup.

            • When you create a credit memo, reverses the sign so that there is no minus value in the credit memo.

            • After creating an invoice/credit note, it displays a message like after creating an invoice "Credit memo has been created..."

              image-20240626-094844.png

            • If it does not find the code stand. Sales for a credit memo, displays an error message, and does not create either an invoice or a credit note. After confirmation, it closes the message.

              image-20240626-094914.png

        • Posts FIV invoice/credit note if Financial Settlement Invoice Automatic Posting (325)=A is set in OneCore Settings (Financial Settlement tab)

          •  Note: the system posts this invoice immediately, i.e. the user does not have the opportunity to check it before posting. Subsequently, they have to push it out (e.g. from the list of posted invoices)

    • In the case of a financial settlement with Leasing with delivery of goods = Yes, it checks whether there is a posted credit memo for the balance of the tax liability for the contract. If:

      • Yes

        • Goes on

      • No

        • Generates a credit memo for the amount that is specified in the Liability field from the issued VAT credit memo and posts it

    • The OC changes the status of the FIV to Issued, i.e. the FIV is posted and it is not possible to change any data or the status of the FIV to less than Issued

  • Cancel

    • By pressing the button, the system will change the FIV status to Cancelled only if Financial Settlement Status = New, Approved or Issued. If FIV has a different status, OC will display the message "Status cannot be changed."

    • the user changes the status of the FIV to Canceled if the FIV has already been posted (status Issued), but for some reason it is incorrect (should not have been issued, incorrect data, etc.). Also in the case if he wants to abolish the FIV in Stave New or Approved without deleting them.

      • Note: Cancellation of invoices related to financial settlement must be done manually by the user. These cases are very rare, and invoices may already be paid, when it is not possible to cancel the document without evaporation.

  • Object Leveling

    • Description in the chapter on the multi-subject contract

    • The button is only on the Financial Settlement tab for contracts without services.

  • Create Individual Invoice

Remove

  • The function for removing FIV has been modified so that it is possible to delete FIV only in Status=New or Approved (it is not possible to delete Released or Cancelled).