Fuel Card Types

The fuel card service is the basis for the management of fuel cards and their transactions.

For the fuel card service, it is possible to define discounts according to individual products, for which it is necessary to set the fuel card product code list. This setting is used when importing fuel card transactions. It is also possible to issue a one-off fee from the fuel card, but this requires setting up a code list for fuel card fee types. The service is defined in relation to the period of the rate, but it is also possible to define a fee for the issuance of the card, which will be dissolved into installments. When calculating the fuel service, the rate period is then taken into account so that the amount for the calculation is correctly calculated and the fee for issuing the fuel card is added to it.

Fuel Card Type Products

Fuel card type products are used to define fuel card transaction products for re-invoicing to clients, both for billing and for the definition of discounts if clients are provided with discounts on individual products.

Field:

• Code

  • The user enters a unique product code of the fuel card type

• Product Name

  • The user enters a detailed description of the fuel card type product

• Standard Sales Code

  • The user selects a standard sales code that will be used to charge the product and finalize the VAT

• Product Type

  • The user assigns the product to one of the categories Diesel, Gasoline, Oils/Lubricants, Washing, Highway tolls/tolls, Other

  • According to this value, the sums in the attachment for fuel card transactions are then grouped

Fuel Card Charge Type

The table is used to define fuel card charge types that are not part of Fuel Card Transactions

Field:

• Code

  • The user enters a unique code for the type of fuel card charge

• Product Description

  • The user enters a detailed description of the fuel card charge type

• Standard Sales Code

  • The user selects a standard sales code that will be used to charge the fee and finalize the VAT

Fuel Card Service Ranges

Fields in the code list:

• Code

  • Manually entered by the user

• Card Vendor No.

  • The card vendor code is manually selected by the user from the vendor directory

• Card Vendor Name

  • Completes the system automatically after selecting the card vendor number

• Services Range Description

  • Manually entered by the user

• Vendor Service Range Code

  • To be completed by the user

  • It is used to add fuel cards to the order

Fuel Card Types

The code list is designed to record the designation of card types by the supplier. The vendor fuel card type must be specified by the vendor on fuel card orders.

Field:

• Code

  • Manually entered by the user as required by the card vendor

• Description

  • To be completed by the user

• Card Vendor No.

  • The card vendor code is manually selected by the user from the vendor directory

• Card Vendor Name

  • Completes the system automatically after selecting the card vendor number

• Default

  • Indicates the default fuel card type

Fuel Card Customer Nos.

The code list is designed to record vendor customer numbers for TK orders and vendor discounts. The supplier requires you to send an order with a customer number. There may be multiple customer numbers for a given vendor.

Field:

• Code

  • Manually entered by the user

• Card Vendor No.

  • The card vendor code is manually selected by the user from the vendor directory

• Card Vendor Name

  • Completes the system automatically after selecting the card vendor number

• Description

  • To be completed by the user

Fuel Card Pricelist

The fuel card price list is used to keep track of fuel cards, their rates, discounts and fees. The records are then used to calculate the fuel card service and reinvoice transactions.

In the table, the user defines all types of fuel cards that he provides to clients.

The user must set up as many fuel card price lists as there are service ranges. By selecting the service of the financing product / contract, the user then selects a price list with the given scope of service under the "Service Code":

Field:

• Code

  • The user enters a unique service code identifying the fuel card

• Service Type Code

  • The user selects the Fuel Card Service Type Code from the Service Types code list

• Card Vendor No.

  • The user selects the supplier number of the replacement vehicle from the vendor code list if the replacement vehicle is supplied from a specific supplier

• Card Vendor Name

  • The system automatically fills in after selecting Vendor Numbers

• Services Range Code

  • The user selects the appropriate range of services from the "Fuel Card Service Ranges" table for the card vendor.

• Services Range Description

  • Tightens the system automatically after selecting the code

• Valid From

  • The user enters the start date of the replacement vehicle.

• Valid To

  • The user enters the expiry date of the replacement vehicle

• Card Type Code

  • The user selects the type of fuel cards from the code list. It is the vendor's designation and is indicated in the fuel card order

• Card Type Description

  • Fills up the system automatically after selecting the card type code

• Limit excl. VAT - daily, weekly, monthly (Limit excl. VAT Day, Week, Month)

  • Specifies the user. From the price list, it is transferred via the fuel card type detail to the fuel card. It is stated in the fuel card order

• Duration of Fuel Card Validity

  • The user enters a data formula to calculate the length of validity, e.g. 5R is 5 years

• Fuel Card Customer No.

  • The user selects the default customer number that needs to be indicated on the TK order

  • From the price list, it is transferred via the detail of the fuel card type to the Fuel card, where it is possible to change

• Fuel Card Customer No. Description

  • The system fills in from the dial. It is possible to edit it in the price list.

In fuel cards, there is a Copy function, which copies the type of fuel card, including defined discounts and fees. After starting it, the user only enters a new Fuel Card Type code.

The price list of fuel cards is linked to TK Rates, Discounts and One-off Fees.

Fuel Card Rates

On the Fuel Card Pricelist under the Fuel Card Rates button.

Fuel card rates are the basis for the payment, i.e. the calendar of the service.

Field:

• Fuel Card Code

  • The system will automatically fill in the Fuel Card Code from the Fuel Card Pricelist line from which the rates were opened

• Card Company Fee Periodicity

  • The User enters the fee periodicity according to which the Leasing Company pays the fee to the Supplier

  • Option values:

    • Toll-free

    • Lunar

    • Annual

• Card Comp. Fee Excl. VAT (LCY)

  • The amount of the regular fee for the card company, entered manually by the user

• Customer Fee Periodicity

  • User enters the fee periodicity for the customer

  • Option values:

    • Toll-free

    • Lunar

    • Annual

• Fee for Cust. Excl. VAT (LCY)

  • The amount of the regular fee for the customer, depending on the value of the Customer Fee Periodicity field, is entered manually by the user. The value is entered into the payment calculation.

• Fee Amount Excl. VAT (LCY)

  • The amount of the card issuance fee for the customer, entered manually by the user

  • It is a one-time fee for the issuance of the card

• Valid From

  • The user enters the effective date of the rate.

• Valid To

  • The field is non-editable. If the user creates a new rate (new line), then the field is filled in automatically with the Valid From date on the new rate minus one day.

Fuel Card Type Discounts

In fuel card discounts, the user defines the discount that the supplier provides for individual products and that the leasing company provides to the client.

From the Fuel Card Pricelist, you can open the Discounts code list for the given price list.

In fuel card discounts, the user defines the discount that the supplier provides for individual products and that the leasing company provides to the client.

Field:

• Product Code

  • The user selects the product code of the fuel card

• Product Description

  • It will be automatically completed after selecting the fuel card product code.

• Discount Calculation Type

  • The user selects an amount from %

  • If it is %, the discount amount is in %

  • If the amount is – as a result, the system deducts the absolute amount from the unit price excluding VAT in the local currency

• Discount Value

  • Does the user enter the amount of the discount from the vendor price in the local currency or in %

  • DecimalPlace=2:4 (min 2, max 4 des. places)

• Discount Value – Customer

  • The user enters the amount of the discount from the price for the customer in the local currency or in %

  • DecimalPlace=2:4 (min 2, max 4 des. places)

It is possible to enter a discount for a specific customer.

If "Customer number" is filled in, it is possible to display an overview of specific fuel card type discounts for the given customer in the overview on the customer card:

Open

It is not possible to enter a new fuel card type discount via the customer card, because the supplier and TK price list are not specified. When you try to enter, the system reports an error:

Open

Fuel Card Type One-Off Charge

In one-off fuel card charges, the user defines the fees that can be charged to the client.

On the Fuel Card Pricelist under the One-off Fees button.

In one-off fuel card charges, the user defines the fees that can be charged to the client.

Field:

• Code

  • User selects a charge code

  • The user does not have the option to select the same Code twice

• Fee Type

  • The system will be completed automatically after selecting the Fee Code

• Fee Amount

  • The user enters the amount of the fee for the customer excl. VAT in the local currency

• Standard Sales Code

  • The system will be completed automatically after selecting the Fee Code