Replacement Car

The replacement vehicle service can be divided into categories, which is enabled by the Replacement Vehicle Types code list. This division is applied in the Price List of Replacement Vehicles, where it is possible to divide the price list, for example, according to brands that are classified into different categories. The replacement vehicle service is calculated in relation to the number of days of entitlement to the replacement vehicle, the default value of which can be defined in the price list.

Replacement Vehicle Types

To set up the replacement vehicle price list, you need to set Replacement Vehicle Types.

Fields in the dial list:

• Code

  • The user enters a unique replacement vehicle type code

• Description

  • The user enters a detailed description of the replacement vehicle type

Replacement Vehicle Pricelist

The price list of replacement vehicles is used to keep records of replacement vehicles. The records are then used to calculate the replacement vehicle service.

Fields in the dial list:

• Code

  • The user enters a unique service code identifying the replacement vehicle

• Service Type Code

  • The user selects the Service Type Code of the replacement vehicle from the Service Types code list

• Spare Car Type

  • The user selects from the code list Replacement Vehicle Types

• Car Type Description

  • Displays the system automatically according to the Replacement Vehicle Type

  • The field is editable, so the user can change the description

• Make

  • The user can define a replacement vehicle with a specific make, then the user selects the make from the Makes table

• Model Line Code

  • The user can define a replacement vehicle with a specific model series, then the user selects the model series from the Model Line table

• Model (Model)

  • The user can define a replacement vehicle from a specific model, then the user selects the model from the Model table

• Vendor No.

  • The user selects the supplier number of the replacement vehicle from the vendor code list if the replacement vehicle is supplied from a specific supplier

• Vendor Name

  • The system automatically fills in after selecting Vendor Numbers

• Days Per Year

  • The user enters the default number of days per year, which is entered into the replacement vehicle service calculation as a default value

• Valid From

  • The user enters the start date of the replacement vehicle.

• Valid To

  • The user enters the expiry date of the replacement vehicle

• Note

  • The user can enter any comment about the service

Replacement Vehicle Rates

The table is available from the Replacement Vehicle Pricelist via the Rates button.

Fields in the dial list:

• Replacement Vehicles Rates

  • The system will automatically fill in the Replacement Vehicle Code from the Replacement Vehicle Pricelist line from which the rates were opened

• Purchase Price Excl. VAT (LCY) (Purchase Price Exc. VAT (LCY))

  • The amount of the purchase rate of the replacement vehicle is entered manually by the user

• Margin % (Margin %)

  • To be entered manually by the user in %

  • If the Fee Amount Excl. VAT (LCY) has been entered, then the system will automatically calculate the value of the Margin % field according to the formula:

    • Margin % = 100 x (Fee Excl. VAT (LCY) / Purchase Price Excl. VAT (LCY) – 1)

• Fee Amount Excl. VAT (LCY)

  • Rate for the customer, entered manually by the user. The value is entered into the payment calculation.

  • If Margin % has been entered, the value is calculated according to the formula:

    • Fee Excl. VAT (LCY) = Purchase Price Excl. VAT (LCY) x (1+Margin %/100)

• Valid From

  • The user enters the effective date of the rate.

• Valid To

  • The field is non-editable. If the user creates a new rate (new line), then the field is filled in automatically with the Valid From date on the new rate minus one day.