FA Card Transfer Report

The asset card is transferred when the financed object is transferred to a new contract. In this case, a new task is created, which is triggered by the button on the financing object "FA Card Transfer" located in the Actions menu. The job is running User From the financed object to original Contract.

The purpose of the task is to ensure that the new contract details are updated on the asset card. First of all, it must be reflected in the period of depreciation of assets and in the change of RV, i.e. Salvage Value. At the same time, before transferring the asset card to the new contract, they must properly deal with the clearing of items to the original contract.

To achieve the correct depreciation calculation for the new contract, the asset card transfer task for the new contract checks whether the date in the "Depreciation Interrupt from" field is filled in on the depreciation ledger of the depreciation book. This is a unique identifier that the original contract for the asset card has been terminated.

Therefore, after the task starts, the following steps are performed:

• First, the necessary checks are carried out:

  • Existence of an asset card for the financed object of the original contract

  • existence of a financed object with the same VIN

  • and other checks to set up FAs, set up batch jobs, etc.

• Then, for the original contract, the codeunits for these asset tasks are run, in the following order: Revision Of Data On The FA Card, Interruption of Accounting Depreciation, Transfer to STOCK, with direct posting applied to all jobs

• Finally, the codeunit for the Asset Card Transfer job is run. If the direct posting option is selected before the task is run, the calculated Salvage Value difference is posted. A detailed description of the process of this task is described in chapter Úloha Převod karty majetku | Proces zpracování úlohy

The result of transferring an asset card to a new contract is:

• calculated and posted pro-rata depreciation to the original contract, as of the date of transfer to the new contract, i.e. on the Handover Date from the new contract minus one day

• posted accounting entries to be transferred from STOCK. The transfer from STOCK does not create FA entries, only general ledger entries, it is the opposite process as for the transfer to STOCK

• On the asset card there are:

  • The following have been changed on the header:

    • Contract Code (Global Dimension 2) under the new contract

    • data on the financed object under the new contract (VIN, Licence Plate No, Customer, etc.)

    • STOCK = No

  • The following is recorded in the depreciation ledger:

    • The value of the New Contract Depreciation Ending Date field

    • the value of the Depreciations Interrupted up to field one day less than the Handover Date of the new contract

    • if the asset card was to STOCK before the transfer, the FA Posting Group will be changed after the transfer according to the FA Posting Group settings in the FA Depreciation Book Template set up for the FA Subclass used on the asset card

    • The Salvage Value is equal to the RV from the new contract

  • Fixed Asset No. is deleted on the object to the original contract

  • The object to the new contract has the same Fixed Asset No. as it was on the object to the original contract.

After the transfer to a new contract, depreciation also starts to be "recalculated". The principle and procedure of calculating depreciation is described in chapter Výpočet odpisů | Účetní odpisy

The user should run the task continuously, preferably immediately after activating a new contract, to ensure that accounting depreciation is calculated correctly over time. With the fact that the original contract is terminated.

The task can be found and run from the Financed Object Card, the Actions menu, → FA Card Transfer.

Dependencies and assumptions

A fundamental dependence is the existence of an asset card to the original contract, i.e. the asset number is filled in the Fixed Asset No. field on the object to the contract.

Other dependencies are properly set up batch job cards for the tasks Revision Of Data On The FA Card, Interruption of Accounting Depreciation, Transfer to STOCK.

The basic assumption is that the original contract for the asset card is terminated, i.e. the Termination Date is filled in on the original contract.

Another prerequisite is that the object to the new contract has the same VIN as the original contract.

Job Processing Process

The user runs the task from the Financed Object card to Original (terminated) contract. The "FA Card Transfer" task button is available in the Actions menu.

When a task is invoked, the task dialog box is displayed first. In the dialog box, the user can select Post. By default, the boolean is set to Yes. The Filter: Financed Object filter automatically pre-populates the number of the object from which the task is started.

After running the task by clicking OK, the task:

• first:

  • Checks that the Financed Object Card contains an asset number in the Fixed Asset No. field. If the asset number does not exist on the object, the job terminates processing with the notification "The Fixed asset number field must have a value (cannot be zero or empty) in the Financed Object table: Number=xxxxxx." (Fixed Asset No. must have a value in Financed Object: No.=xxxxxx. It cannot be zero or empty.). If it exists, you will be asked "Do you want to transfer FA card xxxx to another financed object?" (Do you want to transfer FA Card xxxx to another financed object?) Yes / No. When No is selected, the processing task ends. When Yes is selected, the job continues in the processing process

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  • Checks if any code is set in the Fixed Asset Setup (FA Setup) fields: Default Depr. Book), Residual Value FA – Template, and Journal Batch (Residual Value FA – Batch). If a code is not set in any of these fields, the job is terminated with an error message. If the check of these fields is error-free, it retrieves the value of the FA Jobs field from the Source Code Setup table, which it then uses when processing property jobs

  • An overview of all items that have a blank asset number is displayed, with a filter for the Chassis No. (VIN) field. The user selects from the offered courses and confirms the selection with the OK button

  • Checks if there is a Batch Jobs Setup Card with Batch Job Type = FA - Stock.  If the result of the check is negative, the task terminates processing with an error message. If the result of the check is positive, the task continues in the processing process

  • Check that the Detail Contract Status of the new contract has the flag Calculation = No. If the result of the check is negative, the task terminates processing with the message "The calculation must be equal to No". If the result of the check is positive, the task continues in the processing process

  • On the transferred asset card, checks whether the "Depreciations Interrupt up to" field is empty. If it is not empty, it terminates processing with an error message

  • The default (accounting) book of the transferred asset card is checked to see if the Last Depreciation Date is greater than or equal to the Handover Date of the new contract

    • if so, the job terminates processing with the error message "Depraciation is posted after Handover date xxxx", where xxxx represents the Handover Date of the new contract. In this case, in order for the error to continue to be processed, you must first reverse the posted depreciation, and then run the job again

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    • If not, the task continues in the processing process

• Then the report codeunits of these asset tasks are run, with a filter on the contract number for the financed object from which the task is run, in the following order:

  • Revision Of Data On The FA Card – codeunit number 4046912. The detailed task process described in the chapter Dávková úloha Revize údajů na kartě DM

  • Interruption of Accounting Depreciation – Codeunit number 4047508. Step-by-step task process described in the chapter Přerušení účetních odpisů

  • Transfer to STOCK – only the codeunit 4046913 from the 4046914 report is run. Step-by-step task process described in the chapter Dávková úloha Převod na STOCK a Vyřazení karty majetku

  • With the proviso that:

    • As soon as an error is encountered in one of the reports, the processing of the task is terminated and the error is displayed. Subsequently, the displayed error must be resolved and then the task can be restarted

    • As soon as they run without errors, they are gradually carried out Direct Posting all created lines for posting

• Check whether the date in the "Depreciation Interrupt from" field is filled in on the default (accounting) book of depreciation for the transferred asset card. If the scan result is negative, the task terminates processing with an error message. If the result of the check is positive, the task continues in the processing process

• then the FA Card Transfer report codeunit, report number 4046913, is run with the following process:

  • It reloads the processed asset card, which may have changed after the previous steps were processed. Compares whether the date entered in the Last Depreciation Date field in the Default (Accounting) Book of Depreciation is less than the Handover Date of the new object Minus one day

    • If it is smaller, the Calculate Depreciation task is run to post the interrupted depreciation to date, and the proposed depreciation is posted directly if direct posting is enabled in the Jobs dialog box

    • If it is not smaller, it continues to process

  • The Fixed Asset No. is entered on the financed object of the new contract

  • On the header of the transferred asset card:

    • all existing dimensions are deleted and all dimensions from the new contract are written

    • Overrides the contract number and object number. The fields VIN, Vehicle Registration Number, Customer No. and Customer Name are calculated fields and therefore the values of these fields will be validated

    • toggles STOCK = No

  • On the default (accounting) book of depreciation for the transferred asset card:

    • writes a new depreciation period, i.e. enters the same date as in the new contract in the Contractual End Date field in the Depreciation Ending Date field. No. of Depreciation Months is automatically recalculated on the asset card

    • overwrites the FA Posting Group in the depreciation book according to the FA Posting Group settings in the FA Depreciation Book Template set up for the FA Subclass used on the asset card

    • if there is a non-empty value in the Depreciation Interrupt from field, then in the Depreciations Interrupted up to field, writes the date from the Handover Date field of the new contract

  • Fixed Asset No. is deleted on the financed object for the original contract

  • RV Difference – the task for the transferred asset card proposes an amount for derecognition, calculated as the difference between the current total Salvage Value on the transferred asset card (for the calculation, the sign is reversed, i.e. the minus is turned into a plus) and the new amount of Salvage Value, which is taken from the financed object of the new contract, from the Residual Value Calculated field. Uses the same date as in the new contract in the Handover Date field as the Posting Date. The other fields for the Fixed Asset Journal will be filled in in the same way as described Dávková úloha Revize údajů na kartě DM for Salvage Value posting. If the proposed difference RV / Salvage Value is equal to 0, then the line is not proposed for posting. If direct posting has been specified in the Jobs dialog box, the proposed line is posted. If direct posting has not been entered, the lines are suggested to the journal and the posting must be done by the user

  • Transfer from STOCK – The task checks that the header of the transferred asset card has a field of STOCK = Yes. If the result of the check is positive, then for the transferred asset card, it suggests reposting from STOCK to accounts according to the FA Posting Group used in the Default Depreciation Book. The reverse process as described in the Transfer to STOCK and Dispose Off the FA Card task in Dávková úloha Převod na STOCK a Vyřazení karty majetku With the proviso that for reverse reposting from STOCK, the current dimension will be filled in according to the settings on the FA Card, i.e. the dimension according to the new contract. What if a negative check result is set to STOCK = Yes, then the job processing will be terminated. If direct posting has been specified in the Jobs dialog box, the proposed line is posted. If direct posting has not been entered, the lines are suggested to the journal and the posting must be done by the user.