The description applies generally to all types of financial settlements, with or without contracts.
The following functions are available on the list of financial settlements (opened from the contract by clicking on the Financial settlement) or the FIV tab:
Financial Settlement Overview:
Card
Opens the financial settlement card that is entered on the Financial Settlement Type field on the Object No. tab.
Because multiple cards are used, double-clicking does not allow you to open a card.
Financial Settlement Card:
Update
By pressing the button, the OC calculates/updates the calculation of FIV fields according to the current contract status, and only if Financial Settlement Status=New. If the FIV has a different Status, the OC will display the message "Update cannot be performed."
It is always necessary to recalculate/update the FIV if the user manually edits a field that enters the calculation of another field or the calculation of the total FIV amount
The system recognizes if the user has manually overwritten the value of an editable field. After pressing the Update System button, the value of the user-changed field will no longer be recalculated back to the value calculated by the system, but will keep the value that was changed manually by the user
Approve
By pressing the button, the system will change the FIV status to Approved, and only if Financial Settlement Status = New. If the FIV has a different status, the OC will display the message "The status cannot be changed."
Completes the Approval Date only if it has not been manually completed before. Note: It will not fulfill the approver.
in this state, it is no longer possible to change FIV values/amounts. In case the FIV needs to be updated after approval, the user must create a new FIV
Release
When the button is pressed, the system performs the following checks and actions:
If Contract Type = Single Subject:
whether it already exists for the FIV Financing Contract in the Issued status. If:
Yes
displays a message that a posted FIV already exists for the contract and stops the FIV status change process
No
Proceeds to the next check
The system searches the API table for Fin. Settlement Type, the Decisive Field field after invoicing. The system checks this field on the financial settlement card to see if it is negative or positive and decides accordingly whether to create a Document Type, Credit Memo or Invoice. If it is:
"minus" – creates a credit memo header (Credit Memo document type)
"plus" – creates an invoice header (Document type: invoice)
Zero – the system presents the user with a dialog box warning about the zero decisive field and the option to select the action to follow:
EN: The decisive field for invoicing is 0.
Do you wish:
Cancel Release
Default when the dialog box is displayed
The system cancels the issuance of the financial settlement
Release without invoicing (Release without Invoicing)
The system changes the financial settlement status to Released without issuing an invoice or credit note
Release and create Invoice
The system changes the financial settlement status to Released and creates an invoice
Release and Create Credit Memo
The system changes the financial settlement status to Released and creates a credit memo
The user has the option to mark only one of the above options
At the bottom of the dialog box, there are options:
OK
To run the selected action
Cancel
To terminate the issuance of a financial settlement
When creating a document header, the OneCore Settings check the new Include To Consolidated Invoice field.
if it is YES, the system will turn on BLG For Consolidation (79272) YES on the document header in the field
if it is NO, it will leave the BLG For Consolidation (79272) field at NO.
Next, on the header of the document, they fill in the contract number, FIV number, standard fields.
Subsequently, it will cycle through the FIV array to find an array that:
It is <>0 and
has the Invoice Code set in the Financial Settlement Field Setup. items, the system will search according to the created document type (Invoice/Credit Memo see point 1.) in the Standard Code. Sales for Invoice or Standard Code. Sales for Credit Memo. If it also finds the field, it will be included in the invoice/credit note. The system creates records in invoice/credit note lines regardless of whether they are positive or negative.
Note: if the Decisive field is positive, i.e. the system creates a Document Type invoice, the system creates items in the invoice lines regardless of whether they are positive or negative. This certainly applies to credit memos, i.e. if the decisive field is negative, the system creates a Document Type Credit Memo, but there can be both positive and negative lines in invoice lines.
Note 2: If a credit note is created, you will need to rotate the signs. The decisive field has a value of <0, but in the credit memo the resulting field should be plus. I.e. it will be necessary to rotate the signs on the credit note entries.
After swiping through the financial settlement fields and filling in the invoice/credit note lines that are on the document header To consolidate:
YES – the system creates an unposted document with this flag
NO – it goes to OneCore Settings, checks the Fin. Settlement Invoice Automatic Posting field and if A, it runs the standard functionality for posting the document.
If Contract Type = Multiple Subject: whether it already exists for the given financed object in the Issued status. If:
Yes
displays a message that a posted FIV already exists for the contract and stops the FIV status change process
No
Proceeds to the next check
Checks if the FIV is in the Approved status. If:
No
The OC displays a message that the FIV must be in the approved status and stops the change of status
Yes
Contract Type=Single Subject: checks if the detailed status of the financing contract from which the FIV is created is the same as the detailed status from the DET Code field. status for issue from the Financial Settlement Types table, according to the type of FIV posted. Ak na Type FIV není zad no det. status, displays an error message and stops the process (i.e. it is not possible to issue unless any detailed status is entered). If:
No
The OC displays an error message and does not allow you to continue:
Yes
Ide for further review
Contract Type=Multiple Subject: the detailed status of the contract is not checked against the det code. status for release from the Fin. Settlement Types table.
Checks to see if a Standard Sales Code is entered on the Financial Settlement Type. If:
No
It displays the info message "The Financial Settlement Type does not have a Standard Sales Code, create invoices manually." Once confirmed, the FIV status can be changed to Issued.
Yes
Creates an FIV invoice (never a credit memo) according to the Standard Sales Code on Financial Settlement Type by adding to this invoice the invoice entries that are set on Standard Sales Code and in the Financial Settlement Field Setup table (Invoicing Entry Codes)
Note: the user then checks this invoice, then posts it manually from the financing contract (Unposted Individual Invoices overview). Subsequently, after posting, it is squeezed out and attached to the FIV.
Checks if the Credit Memo Invoicing Entry Type Code exists in OneCore Settings
If it does not exist, all items will be included in the invoice
If it does not exist, it checks the value of the item in the financial settlement:
If it has a value = 0 (empty), it will not be included in the invoice or in the credit memo
If it has a value of > 0 (i.e. plus), it will be included in the invoice
If it has a value of < 0 (i.e. it is minus), this item will not be included in the invoice, but will create a sales credit memo according to the Stand Code. sales for credit memo from OC setup.
When a credit memo is created, reverses the sign so that there is no minus value in the credit memo.
After creating an invoice/credit note, it displays a message like after creating an invoice "Credit memo has been created..."
If it does not find the code stand. Sales for a credit memo, it displays an error message, it does not create either an invoice or a credit note. After confirmation, it closes the message.
Posts FIV invoice/credit note if Fin. Settlement Invoice Automatic Posting (325)=A is set in OneCore Settings (Financial Settlement tab).
Note: the system posts this invoice immediately, i.e. the user does not have the opportunity to check it before posting. Subsequently, they have to push it out (e.g. from the list of posted invoices).
OC changes the FIV status to Issued, i.e. the FIV is posted and it is not possible to change any data or the FIV status to less than Issued
Cancel
By pressing the button, the system will change the FIV status to Canceled only if Financial Settlement Status = New, Approved or Issued. If the FIV has a different status, the OC will display the message "The status cannot be changed."
the user changes the status of the FIV to Canceled if the FIV has already been posted (status Issued), but for some reason it is incorrect (should not have been issued, incorrect data, etc.). Also in the case if he wants to abolish the FIV in Status New or Approved without their deletion.
Note: Cancellation of invoices related to financial settlement must be done manually by the user. These cases are very rare, and invoices may already be paid, when it is not possible to cancel the document without evaporation.
Object Leveling
Description in the chapter on the multi-subject contract
The button is only on the Financial Settlement tab for contracts without services.
Create Individual Invoice
It allows the user to create an individual invoice for the given contract (similar functionality on the Financing Contract card).
After running the function, the wizard for creating an individual invoice opens (see Invoicing Sales).
Remove
The function for removing FIV has been modified so that it is possible to delete FIV only in Status=New or Approved (it is not possible to delete Issued or Cancelled).