These changes are only used for contracts with services - Financing with services=Y (operational leasing and fleet management).
There are several types of services specified in the contract, and each of them can be added or stopped under certain conditions:
Road tax (only for CZ/SK legislation)
Only one service at a time, where Service Type=Road Tax
Highway Stickers
There cannot be two services with the same value in the Service Code field at the same time
Fees
There cannot be two services with the same value in the Service Code field at the same time
Replacement Vehicle
There cannot be two services with the same value in the Service Code field at the same time
Service
Only one service at a time, where Service Type = Service
Tire Service/ Tires
Only one service at a time, where Service Type=Tire Service/ Tires
Tire Service/ Storage
Only one service at a time, where Service Type = Tire Service/ Storage
Tire service/ Tire change
Only one service at a time, where Service Type = Tire Service/ Tire Change
Tire Service/ Rims
Only one service at a time, where Service Type = Tire Service/ Rims
Tire Service/ Rim Accessories
Only one service at a time, where Service Type=Tire Service/ Rim Accessories
Fuel Cards
There cannot be two services with the same value in the Service Code field at the same time
Adding new services to Contract
Adding a new service is not possible on an active contract, the change can only be made on a change copy/variant. To create a change copy, select Change - Change Contract The wizard opens the Change Contract Wizard.
In the first step of this wizard, the user selects a general change in the "Change Type Code" field with the Wizard Object No. equal to 0. The "Change Contract" wizard is described in detail in chapter Změny smlouvy - změnové kopie / varianty. When you complete this wizard, the contract will remain in a change copy where you can add a service.
Using the "Add services" button, which is located in the list of services, the user selects the required service.
Selection is possible only from the services defined in the Financing Template, if it is specified in the contract, if not, then the list of services defined in the Financing Product will be displayed. Another service cannot be added.
When creating a new service, the system always automatically sets the data on the new service:
Valid From
By default, the system automatically sets the start date of the repayment period of the nearest unposted installment.
Valid To
By default, the system automatically sets the Expected Contract Termination Date.
After you add a service:
it is necessary to create a service detail by pressing the "Detail" button, on which the service calculation will be performed or it is possible to change the rate for the service.
You can also create a service payment calendar and include the service in the contract payment calendar. The service payment calendar can be created separately using the "Calculate" or "Calculate all" function. This creation of a payment calendar is not mandatory - if the user does not create it, the calendar will be created automatically when the contract calendar is recalculated (next step).
Subsequently, the user must recalculate the contract so that the amount of the new service is reflected in the contract payment schedule. You can do this from the contract using the "Calculator Lines" button and then "Finish". If the user does not recalculate the service, then the contract recalculation will also recalculate the services. Therefore, there is no need to recalculate only the service.
During the recalculation, the system calculates the value of the service into individual contract payments for the period of service validity.
Finally, the user transfers the change copy/variant to the original.
Termination of Contract services
It is not possible to stop the service on an active contract, it can only be stopped on a change copy or on a variant. Importantly, at least one payment must be posted on the service. If no payment is posted on the service, then the system will not terminate the service. To create a change copy, select Action – Change Contract The wizard opens the Change Contract wizard.
In the first step of this wizard, the user selects a general change in the "Change Type Code" field with the Wizard Object No. equal to 0. The "Change Contract" wizard is described in detail in chapter Změny smlouvy - změnové kopie / varianty . When you complete this wizard, the contract will remain in a change copy, where you can stop the service. On the list of services, the user selects the service he wants to stop by marking the line ("stepping on it") and then selecting the "Stop service" function, which is located in the list of services
The wizard will then open.
Step 1:
Field:
Contract No.
OC displays the contract number
Financed Object No.
OC displays the subject of the contract
Financed Object Name
OC will display the name of the object
Service Code
The OC displays the code of the service that the user is standing on and wants to change
Valid From
The OC will display the date Valid From for the service
Valid To
The OC will display the date Valid until the service is stopped (before the service is stopped)
Stop at Date
The system automatically fills in the Stop on Date field with the "Period To" field from the last posted period of the service payment calendar.
The field cannot be changed, i.e. the service can only be stopped for the last posted period
Step 2:
In this step, you can specify whether to print the invoice
Field:
Contract No.
OC displays the contract number
Object No.
OC displays the subject of the contract
Object Name
OC will display the name of the object
Code
The OC displays the name of the service that the user is standing on and wants to change
Valid From
The OC will display the date Valid From for the service
Valid To
The OC will display the date Valid until the service is stopped (before the service is stopped)
Stop at Date
The OC displays the date entered in the previous step
Invoiced to Date Excl. VAT
OC displays the sum Invoiced Amounts excluding VAT for the service from payments at date in the "Stop at date" field
Drawn to Date Excl. VAT
OC displays the sum Pumped the amounts for the service as of the date in the field "Termination Date“. The amount drawn is calculated from the service permission as "SUM Purchase price excl. VAT' – 'SUM Reinvoiced Amount Excl. VAT" Of all service permits that qualify:
The contract number is equal to the original for the change copy
The creation date on the allowance line is less than or equal to the end date
Service Kind
Service Type Code
All Maintenance Permission Statuses
If service permissions are not issued for charges, then the value in the field will be zero. The user can enter the reinvoiced amount manually.
Summary of the service without VAT
The OC will display the value in this field "Drawn to Date Excl. VAT" – "Invoiced to Date Excl. VAT" In Contract Currency
This amount is included in the invoice if the user ticks the "Issue Invoice" box
Create Invoice
Parameter means whether the OC should issue an individual invoice for the value in the Service Summary field; this function cannot be used in Calculation Variant - it is not possible to create individual invoices (the field cannot be checked)
Payment Terms Code
The default value is added from the contract card, the user can change the value
Create Invoice field = YES
When you press the Finish button, a dialog box for creating an individual sales invoice appears.
A description of how to create an individual invoice can be found in the Fakturace prodej.
When you confirm the dialog box, a non-posted sales invoice is created for the original contract. The system will also override the Valid To on the given service to the date from the "Stop on date" field.
Issue Invoice = NO
After pressing the Finish button, the system will overwrite the Valid To on the date from the "Stop at Date" field on the service.
Note: If the service is in the Ready state, then the user can delete it without having to expire it (as long as it has not yet been activated).
Changing of Contract services (only for financing type Operative leasing – financing with services)
A user can change a service only by stopping an existing service and creating a new identical service, where he can make the required change in the service detail. A detailed description of stopping a service and adding a new service is described above.