Create Invoice/Credit Memo from Financing Contract
On the Financing Contracts tab, you can generate an individual invoice or credit note using the Create -> Create Invoice option:
The Create Invoice dialog box opens.
The user fills in the field:
Document Type
Invoice
The system generates a Sales Invoice in the Individual Invoice mode
Credit note
The system generates a Sales Credit Memo in the Credit Memo mode
Standard Customer Sales Code
The user selects a code from the Recurring Customer Sales Lines list (T 172 Standard Customer Sales Code)
On each tab of the Standard Sales Code, there are predefined custom texts, accounting, VAT (VAT product posting groups). It is possible to set up different billing and VAT for one Standard Sales Code, according to the currency and according to the product master (see the document Financial nastavení_OC, Chapter II). Periodic Sales Lines)
It is not possible to use text variables on Recurring Sales Lines (see the G/L nastavení_OC document)
Reason Code
field is required if Check Reason Code in Posting is enabled in OneCore Settings (the check takes place during posting)
If this field is filled in, it is copied to the invoice header
If the field is not filled in, but the Reason Code is filled in on the Recurring sales line, the system copies it from that periodic line. If multiple lines containing a Reason Code are set up for a given code, the first line with the filled Reason Code is used
Posting Date
The system pre-fills the work date
A user can change the date
the date is also used on the invoice for Document Date and VAT Date
Maturity date
the user fills in the required Due Date
if it is not filled in, the system will calculate it automatically on the invoice according to the Document Date and the Financing Payment Terms Code
Amount
The user fills in the required amount in the currency of the contract
The amount must be positive (for both the invoice and the credit memo)
the amount is without VAT (according to the settings on the customer card, field Prices Including VAT)
If the selected Recurring Sales Line code contains multiple lines that will be copied to the invoice, the specified amount will be copied to each line.
Set Invoice Status to Released
if set to Yes, it will switch the Status of the generated invoice to Released
if necessary, the invoice can be returned to the Open status
After confirming OK, the system creates a Sales Invoice or Sales Credit Memo according to the selected Document Type, which can be immediately displayed and edited by the user.
Filling in the Header for Mode = Individual Invoice
Important fields:
The document number is filled in from the Individual Invoice Nos. Series on the Contract Model.
If the same number sequence is set up in Sales & Receivables Setup for both invoices and posted invoices, the number assigned from Individual Invoice Nos. does not change.
If a different number series is set up for invoices and a different number series for posted invoices in the Sales & Receivables Setup, the number assigned from Individual Invoice Nos. is replaced with the new number from the number series in Sales & Receivables Setup, the Posted Invoice Numbers field
Customer (number, name, address, city, zip code)
from the Financing Contract
Posting Date
from reports; if it is blank on the report, the Working date is used. The posting date can be changed automatically if it falls within a closed accounting period and the change is allowed in OneCore Settings (Shift posting date of sales invoice to open period = Yes)
VAT Date
it is taken from the Posting Date (including any shift to the open accounting period)
Document Date
from reports; if it is blank on the report, the Workdate is used
Maturity date
from reports; if it is empty on the report, it is calculated from Document Data and Payment Terms Code
Payment Terms Code
from the Financing Contract (from the Payment Terms Code field)
Currency Code
from the report. The report is copied from the Financing Contract and cannot be changed
Dimensions (global and non-global)
from the Financing Contract
Customer Posting Group
from the Financing Contract (from the Customer Posting Group field for individual invoices)
VAT Bus. Posting Group
from the Customer Card
Payment Method Code
from the Customer Card
Bank Account Code (Payment Details Tab)
standard customer validation = from Company Information
Variable Symbol
according to the settings on the Contract model, field VS Ind. Invoice Format
Contract No.
Document number – the variable symbol on the invoice header is empty, it is generated in the standard way when posting the invoice (from the posted invoice number)
Invoice Print Type
empty (= default value)
Mass invoicing
No
Invoice lines are populated from the Standard Sales Code.
The user checks the invoice and can edit the data if necessary.
The user can find the unposted sales invoice in the Sales Invoices list or in the Financing Contract.
Subsequently, the invoice is posted by clicking on the Post button. When the sales invoice is posted, a customer ledger entry is created.
Filling in the Header for Mode = Credit Memo
The header of the Sales Credit Memo is filled in a similar way as in the Individual Invoice mode, with the following differences:
Document No.
from the number series in Sales & Receivables Setup, the Credit Memo Numbers and Posted Credit Memo Numbers fields.
Payment Method Code
Empty
Bank Account Code (Payment Details Tab)
Empty
Reason Code
from reports; when blank on the report, the code is used from the periodic sales line in the Reason Code for Credit Memo field
For Mass Payment Credit Memo
No
Create Invoice/Credit Memo from Insurance Company Calendar
It is launched from the page 4027106 "API Ins. Company Payment Cal."
Related Documentation Insurance Contract Changes and žádosti_OC.
Specific to this area:
Document Type and Amount are filled in
The document type is filled in according to the Amount sign on the calendar line where the cursor is currently standing
If the line amount is positive, the Individual invoice type is filled in
If the line amount is negative, the Credit Memo type is filled in
The default amount is copied from the Amount field from the insurance company's insurance calendar line where the cursor is currently standing. For a negative amount, the sign is reversed so that the amount in the dialog box is always positive
The document type and amount can be changed by the user.
Create Invoice/Credit Memo from Insurance Contract Change Request
It is run from the page 4027160 "API Ins.Cont. Change Req. Insurance Contract Change Request Card
Related Documentation Insurance Contract https://iao.atlassian.net/wiki/x/t4ZsB .
A contract change fee is invoiced.
Specific to this area:
Document Type and Amount are filled in
The document type is filled in according to the Fee Amount sign on the application card
If the amount is positive, the Individual invoice type is filled in
If the amount is negative, the Credit Memo type is filled in
The default amount is copied from the Fee Amount field on the request card. For a negative amount, the sign is reversed so that the amount in the dialog box is always positive
The document type and amount can be changed by the user.
Create Invoice/Credit Memo from Financial Settlement
It is launched from the page
4046815 Financial Settlement for Services Card
4046816 Financial Settlement Card
Related Documentation Financial vypořádání_OC.
There are no specifics, the process is the same as in the Financing Contract - the default amount is not filled in the report, the user selects the Document Type and enters the amount manually. The currency from the contract header is transferred to the documents.