Principles
In the Sales & Receivables Setup table, you can specify how you want the program to work with customers, such as numbering rules, and so on.
MS regularly updates the documentation for this setting area. Documentation valid for BC22 is available at the following link:
Overview of Tasks to Configure Sales Processes - Business Central | Microsoft Learn
CZ localization documentation valid for BC22 is available at this link:
Core Localization Pack for Czech - Business Central | Microsoft Learn
This documented area describes the important field settings for each tab.
Table Sales & Receivables Setup can be found in the Manual Setup list or by using a magnifying glass search.
Dependencies and assumptions
Additional dial settings may be required to complete.
Description of the documented area
Sales and Receivables Setup – General Tab
Setting field:
Invoice Rounding
Specifies whether amounts are rounded for sales invoices. The rounding is applied as specified in the Rounding Precision (LCY) field in the General Ledger Setup window.
Copy Customer Name to Entries
Specifies if you want the name on customer cards to be copied to the customer's ledger entries during posting.
External Document No. Required (Ext. Doc. No. Mandatory)
Specifies whether it is mandatory to enter the external document number in the External Document No. field on the sales header or on the general journal line. For sales, the need for an external number is usually not set.
Appln. between Currencies
Specifies whether it is allowed to settle customer payments in different currencies.
None: All items included in one settlement must be in the same currency.
EMU (EMU): You can settle entries in euros and one of the old national currencies (for EMU countries/regions) with each other.
All: You can apply entries in different currencies to each other. Items can be in any currency. When you apply items in different currencies to each other, you may see small rounding differences. In order for the program to account for these rounding differences, you can use the Accuracy of Ok. Alignment (Appln. Rounding Precision) in the Currency table and fields Accuracy of Ok. Alignment (Appln. Rounding Precision) in the General Ledger Setup table. It is recommended that you set up settlement of items in the same currencies.
If the Prepayments module is turned on, it must be set to "None"
Logo Position on Documents
Determines the position of your company logo on business letters and documents. The logo itself is uploaded in the Company Information table.
Default Posting Date
Specifies how to use the Posting Date field on sales documents. There are options to choose from: Work Date – when creating a sales document, the system pre-fills the work date of the user creating the document; No Date – The posting date will be empty in new documents.
Multiple Interest Rates
Specifies the use of multiple interest rates when generating finance charge memos
When the flag is enabled, the system does not use the interest rate specified in the finance charge term code when generating finance charge memos, but from the multiple interest table. If the flag is off, the system will use the interest rate from the finance charge condition (applies only to SK/CZ).
Allow VAT Difference
Specifies whether to allow manual adjustments to VAT amounts on sales documents. It is not recommended to allow this for sale.
Archive Quotes and Orders
Specifies whether to automatically archive sales quotes or sales orders when a sales quote/order is deleted. For example, it will be deleted after it has been invoiced.
Allow Alter Posting Groups
Allows you to use multiple posting groups for one customer. The default customer posting group is set on the Customer Card, and this posting group can be changed on the sales document if the replacement posting group is set in the Refunds code list. It is recommended to enable it.
Automatic Posting of Advance Payments tax. Automatic Adv. Invoice Posting
Specifies this option for posting automatic prepayment invoices when matching a payment with an advance invoice.
Ignore Updated Addresses
Specifies whether address changes made to sales documents are copied to the Customer Card. By default, the changes are copied to the Customer Card.
Copy Line Descr. to G/L Entry
Specifies that descriptions from document lines of the Account type are transferred to the resulting general ledger entries.
Document Default Line Type
Specifies the default value of the Type field on the first line in new sales documents. If necessary, you can change the value in the row. We recommend that you set the value to G/L Account
Allow Alter Posting Groups
Allows you to use multiple posting groups for one customer. The default customer posting group is set on the Customer Card, and this posting group can be changed on the sales document if the replacement posting group is set in the Refunds code list. It is recommended to enable it.
Sales and Receivables Setup - Dimensions Tab
On the Dimensions tab, you can set the Customer Group Dimension Code and the Salesperson Dimension Code by selecting from the dimension overview.
Sales and Receivables Setup – No. Series Tab
On the Number Series tab, you can specify a default number series that will be used for customers, sales documents, reminders, finance charge memos, advance invoices, and advance tax documents by selecting from the No. Series table.
For invoices and credit memos, both fields must always be set. If you don't want to differentiate between number sequences for unposted and posted documents, set up the same number sequence in both related fields.
Sales and Receivables Setup – Posting Tab in the Background
Description of field settings:
Post with Job Queue
Specifies whether the job queue job is used to post sales documents, including orders, invoices, refunds, and credit notes
Post & Print with Job Queue
Specifies whether your business process uses a job queue to post and print sales documents
Job Queue Category Code
Specifies the code for the project task category that you want to associate with background posting
Notify On Success
Specifies whether a notification is sent when posting and printing are completed successfully.
Sales and Receivables Setup – Archiving Tab
On the Archiving tab, you can set how sales quotes and orders will be archived.
Sales and Receivables Setup – VAT Tab
Default VAT Date
Specifies the default VAT date type for sales documents (options: Posting Date, Document Date, Blank) that will be pre-filled when new sales documents are created. A Posting Date is recommended.
Customer Posting Groups
On the Customer Posting Group, the accounts associated with posting transactions per customer are defined. Set up these accounts on the Customer Posting Groups.
Posting groups can be set in the overview and use the Show All Accounts button to set all accounts for posting to the given posting group.
Alternatively, you can use the Edit button to view the Customer Posting Group Card and set up accounts in each field on the card. However, not all fields are available in it as in the report itself.
To set up important fields:
Code
Enter a custom code for the customer's posting group. This code is then assigned to the Customer Card in the Invoicing tab.
Description
Enter any description for the customer's posting group.
View All Accounts on Lookup
Specifies that all possible accounts will be displayed when searching from the box. If the check box is cleared, only accounts related to that account category will be displayed.
Receivables Account
Specifies the general ledger account that is used when posting customer receivables.
Advance Account
Specifies the general ledger account for posting payments for sales prepayments.
Fee Account (Service Charge Acc.)
Specifies the general ledger account that is used when posting service charges for customers in this posting group.
Debit (Credit) Payment Disc. Debit (Credit) Acc.)
Specifies the general ledger account that is used when posting a discount discount granted to customers in this posting group.
Interest Account
Specifies the general ledger account that is used when posting interest on reminders and finance charge memos for customers in this posting group.
Additional Fee Account
Specifies the general ledger account that is used when posting additional fees on reminders and finance charge memos for customers in this posting group.
Invoice Rounding Account
Specifies the general ledger account that is used when posting amounts that result from invoice rounding when posting transactions for customers.
Debit (Credit) Curr. Appln. Rndg. Acc.)
Specifies the general ledger account that is used when accounting for rounding differences. These differences can occur if you are balancing items in different currencies with each other.
Debit (Credit) Rounding Account
Specifies the general ledger account that is used when posting rounding differences on the remaining amount.
Debit (Credit) Payment Tolerance Debit (Credit) Acc.)
Specifies the general ledger account that is used when posting payment variance and sales payments. This is true for this particular combination of a business group and an item group.
Posting Group – Refunds
If, for example, you need to have multiple variants set up for a domestic customer for posting a receivable, it is necessary to set up multiple Codes for a domestic customer and then change the Customer Posting Group in individual accounting documents. In order for this change to be made, it is first necessary to set up the link using the Subst.Customer Posting Group. This feature is available from Customer Posting Groups – > Related -> Posting Group -> Substitutions. By selecting the appropriate codes, you can set the option to "replace" these posting groups on the documents. Next, in the Sales & Receivables Setup table, set the Allow Alter Posting Groups field to Yes.