This chapter describes how to manually create a general sales invoice , in the following variants:
Sales Invoice
Sales Invoice with Sales Prepayment Advance Deduction
Sales Invoice with Direct DebitCollection
Settings
The setup settings required to create and post sales documents is are described in the document:
Nastavení Finance Setup particularly:
No. Series
Periodic Sales Lines
Stdstd. Text
Posting Groups
G/L Financial Accounts
Company Information
Sales & Receivables Setup
General Ledger Setup
Customer Cardscards
Microsoft documentation, in particular:
Payment terms
Payment Methods
Finance Charge Terms
Reminder Terms
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The process of creating a posted sales invoice consists of:
Create a non-posted sales invoice sales invoice that is not posted – it appears is displayed in the Sales Invoices report
Manual posting from the Sales Invoice card or from the Sales Invoices list via the Post button. Mass posting is also available using the Batch Posting Sales Invoices task, which is available from the invoice list
Create a posted sales invoice
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After launching the function under the New button, the system creates an entry in the Sales Invoices List and at the same time opens a blank an empty Sales Invoices tab.
If only one number series is set up for sales invoices, the system automatically assigns a number from that number series to the invoice. If more than one number sequence is set up, the number sequence is selected by the user.
Notification:
If a user uses multiple number series for invoices and is set in "Sales & Receivables Setup" Same If the Invoice number series of invoices is issued and postedfor issuing and posting, then the document number from the selected number series does not change when posting. However, if a different number sequence series is set up for posting in the Sales & Receivables Setup than for issuanceIssuance, only one posting number series from the Sales & Receivables Setup is used for posting.
The user selects a customer. The system, if filled in on the customer card, takes the Payment Terms Code to the Sales Invoices tab and calculates the Due Date (Document Date + date formula Data Formula from the Due Date field from the Payment Terms Code), the VAT business posting group, in the Payments section, takes over the customer's bank account.
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The 163 Company Bank Account Code field on the Invoice Details tab is not filled in with customer validation, but after entering the code manually, the "Czech" fields 11700 and 11720 are validated/overwritten!
Invoice
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Lines
On the Lines tab, it is possible to you can insert both text lines and lines with the subject of sale. You can fill in the lines manually or use the Get Recurring Sales Lines feature.
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On the sales invoice line, you must fill in the required fields:
Type
G/L account – When you select G/L account is selected, the user opens a chart of accounts in the Number No. field, from which the user selects a G/L account to which they can it will be possible to post directly. In the Description field, the system retrieves the name of the account
Item – In in the Number field, there is a lookup to the Item table, where the item cards are stored.
Source Resource – In the Number field, there is a lookup to the Resources table, from where the user can select the resource card from which the values for will be loaded into the sales invoice line will be loaded
The A fixed asset in the Number field is a lookup to the Fixed Assets table
Fee (item) – In in the Number field, there is a lookup to the Item Charges Fees table
Number
according to the selection of the value in the Type field, the corresponding table opens
Quantity
Unit Price (Excl. VAT / Incl. VAT)
Price Per Unit Quantity
It is entered without VAT or including VAT according to the flag on the invoice header Prices including VAT = Yes/No)
Line Amount (Exclexcl. VAT / Inclincl. VAT)
It is calculated on the basis of quantity and unit price, or it can be reduced by discounts
VAT Prod. Posting Group
It is copied from the appropriate relevant settings (e.g. from the general G/L account card, from a recurring sales line, from a general posting group)Notice – The combination of a VAT business posting group and a VAT product posting group the Periodic Sales Line, from the General Prod. Posting Group)
Please note that the combination of VAT Posting Group and VAT Posting Group must exist in the VAT posting setupPosting Setup. It is checked already checked when the order is inserted into the sales o about line! This is true even if the target VAT product posting group is set up on a the Recurring sales line.
Dimension
Dimensions (e.g. Contract Code) are required according to the settings
You can also create insert invoice lines by using the Get Periodic Lines function.
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From the main bar of the Sales Invoice card, you can run functions related to the invoice preparation, release, approval, and posting of the invoice.
Under the Post option, there is an option to choose select functions related to document posting:
Charge
Post the invoice. Posting the invoice is described in a separate chapter
Post a newand New
Post the invoice and create a new blank document at the same time
Post & Send
posts and sends the invoice at the same time (sends only the document report from the Report Settings, does not save store the attachment to in the document attachments)
Posting Preview
Displays the accounting code before posting the invoice
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Get Recurring Sales Lines
Copies copies lines from Standard Sales Codes, filtered to the a customer, to invoice lines
Copy Document
copies the selected sales document, either only the lines or including the header, and the invoice to which it is copied must be in the Open status Open
Under the Invoice option, the you can see Document Statistics, Document Dimensions, Notes, Approvals, and Attachments options are displayed
Document Statistics
It is used to check the amounts that will actually be posted (it contains VAT rounding calculations, because in rare cases the posted amounts may differ from what is shown in the total totals fields on each purchase line).
On the General tab, you can check the total invoiced amounts
On the Lines tab, there is a recapitulation of VAT according to individual rates (i.e. according to VAT Identifiers and VAT Calculation Type)
On the Advance (Deduction) tab, there is a recapitulation of the amounts of used by the used advance
On the Customer tab, there is information about the customer's total balance
Document Dimensions
Here it is possible to add other (especially non-global) dimensions of the invoice header. The dimensions will be copied to the invoice lines (to the existing lines after the query is confirmed)
Connivance
If an approval workflow is set up and activated, you can use the Approval tab to send a request for approval or Cancel a request for approval. Created Approval Entries related to a given sales invoice can be viewed displayed by selecting Invoice, Approval.
More about approvals here:
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Issue
changes the status of the document to Issued.
Released invoice lines are locked, no changes can be made to the lines!
the Check Out action updates totals to include rounding calculations (similar to Statistics)
Reopen
An issued A released invoice can be returned to the Open status.
If the invoice was issued as part of the an approval process, the invoice must be approved again after it is reopened.
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Before the invoice is posted, it is possible to use the Posting Preview to check future records in individual OrganizersRecords, especially in the general ledger, in the VAT records and on the customer balance.
Post an invoice individually
By clicking on the Post button, the user starts posting the sales invoice. The posting Posting progress is displayed in the information info window.
If an error is detected during posting, error messages will be displayed, e.g.
Posting is interrupted, and the user must correct the errors. To make it easier to resolve the error, you can use the button to open related records (e.g. settings whose check ended with an error)
If the posting takes place, the following message is displayed:
The sales invoice is flipped into Posted Sales Invoices.
The invoice is no longer displayed appears in the Sales Invoices listreport, but in the Posted Sales Invoices report. The overview contains basic information from the header of the posted invoice (e.g. invoice number, customer number, currency, due date, variable symbol) and calculated data such as the total amount without and including VAT, the balance of the invoice to be paid.
Note: Depending on the settings, the number of the posted invoice can be either copied from the original document or assigned to a new number from the set number series (see the document Financial General nastavení_OC, ChapChapter IV). Sales & Receivables Setup).
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Posting Invoices by Batch Job
Unposted Sales Invoices can also be posted in bulk by using the Batch Sales Invoice Invoices Posting task (report 31109 Batch Post Sales Invoices CZL)
In the dialog window, on the Filter: Sales Invoice tab, you need to adjust the filter of documents to be posted (by the default , is set to the document type and invoice number on which the cursor was placed are set). The user can add additional fields from the invoice header to the filter, e.g. to Posting Datedate. If the sales invoice filter is empty, all sales invoices will be posted.
On the Options tab, the user has the option to change the Posting Date, VAT Date or Document Date in bulk when posting. This is useful, for example, if the accounting period or VAT period is already closed. A new date must then be entered in the Posting Date and VAT Date fields.
Posting Date
Required field if Change Posting Date or Change Document Date is enabled
This date will then replace the original Posting Date on the posted document and/or the original Document Date
VAT Date
Required field if Change VAT Date is enabled
This date then replaces the original VAT date on the posted document
Change Posting Date
If it is disabled, the Posting Date date on the invoice header remains unchanged during posting
If enabledON, then the system replaces the original Posting date with the new date entered by the user in the Posting Date field
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Change Document Date
If it is turned off, the Document Date on the invoice header remains unchanged during posting
If enabledON, then the system replaces the original Document Date with the new date entered by the user in the Posting Date field. If the Posting Date field is empty, posting ends with the error message "The date of the document date must have a value...“.
When you change changing the Document Date on the invoice, the Due Date is updated
Change VAT Date
If it is turned off, the VAT date on the invoice header remains unchanged when during posting
If enabled, then the system replaces the original VAT date with the new date entered by the user in the VAT Date field
The VAT exchange rate of the invoice in a foreign currency is updated:
when the Posting Date is changed (the "accounting" exchange rate, the exchange rate is updated according to the new Posting Date and this exchange rate is applied to VAT, regardless of whether the VAT Date is changed or not)
when changing the VAT Date is changed
Invoice Discount Calculation
Specifies whether you want the invoice discount amount to be automatically calculated on invoices before posting
An invoice discount is a percentage discount that is deducted from the total amount of the invoice if the value of all lines in the sales document exceeds a certain minimum. It is not typically used in an OC environment
After confirming the set parameters by clicking OK, the invoices are posted. If there is an error in occurs during posting, this invoice is skipped and the job task continues by posting the next invoice. At the end of the job, a temporary error log is displayed, available accessible from the information line of the Sales Invoices overview. You can view the details of each error by selecting Details.
A batch job can also be set up in the scheduler. In this case, all Sales Invoices will be posted, with the default job settings (i.e., no change in dates).
Posting in the background
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The settings are described in the Financial Settings Setup document.
Then, when you post sales documents, the system doesn't post the document, but creates a job queue entry for each document.
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It then runs the tasks in the background one by one at a time. A posting record is available in the Job Queue Log Entries log.
You can find more information about posting documents in the background here:
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Print and send a posted invoice
The functionality of Print and Send functionality is described in Print and Send Sales Documents Tisk a odesílání prodejních dokladů
Sales Invoice with Prepayment Deduction
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Deduct a prepayment created from a sales order or invoice form.
To use an advance invoice in your final invoice, follow these steps:
Enter the invoice into the system in the usual way. If you want to attach one or more prepayments to the an invoice, do so from the invoice header by using the Link prepayment invoice Prepayment Invoice action.
On the Prepayment Settlement using the New function page that appears, and then click on the Prepayment No. field to display a the list of prepayments available for assignment to the invoice.
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Confirm the prepayment selection, and the prepayment will be transferred to the Prepayment settlement page to link the invoice and prepayment. In this way, you can continue to select Reserves. By clicking on the next line of the page, you can again add more additional backups to the link via using the Prepayment No. field.
In the Amount field, you can enter which amount and from which prepayment the invoice should be drawn. It is thus possible to draw multiple advances in partial values into the invoice.
If the prepayment assignment is set up the way you want to use the prepayments in the invoice, confirm the page with the OK button.
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The advance will always be drawn up to the maximum possible invoice value of the invoice, i.e. even if the user does not reduce the value of the drawn advance and the advance exceeds the value of the invoice, the advance will be deducted up to the maximum value of the invoice.
If the user chooses to use the advance partially, only the relevant set part will be deducted from the advance.
If the user chooses to partially draw from multiple advances and the value of the advances to be used is higher than the value of the invoice value, the system will automatically deduct the amounts from the advances according to the date of advance payment.
Cancel
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Assigned Prepayment to Saleable Invoice
Setting up backups, as well such as functionality, is described in Nastavení Finance Setup and in Finance EN .
To derecognise an assigned prepayment
Deduct Assigned Prepayment
In the Search field, enter Posted Sales Invoices, and then choose the appropriate link.
Locate the posted invoice that deducts has the prepayment deduction that you want to reverse.
On the Home tab of the Ribbon, select View.
In the Posted Sales Invoice window that opens, on the Actions FastTabtab, select the Unpost Assigned Prepayment function.
The system will deduct the advance payment deduction on the sales invoice and reverse cancel VAT entries from the deduction of tax documents for the received payment.
The sales prepayment invoice is ready to be attached to a sales order or invoice.
Cancel a sales invoice
Cancel a the posted sales invoice from which you deducted the assigned prepayment in the standard way.
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If there is an Advance Tax Document for the advance prepayment invoice, it is necessary to create an Advance Tax Credit Note for the advance invoice prepayment first.
In the Search field, enter Sales advance invoices, and then choose the appropriate link.
Locate the document you want.
On the Actions tab of the Ribbon, select Post Advance Tax Credit Memo.
In the Posted Sales Invoices window, select the line with the required posted advance invoice tax document and confirm with the OK button.
In the Sales Advance Invoice window in the Ribbon, on the Navigation tab, you can view the created Advance Tax Credit Memo. You can also print the document here.
Only now can you disconnect the payment and the advance proforma invoice.
If an no Advance Invoice has not been created for the sales advance invoice, you will not use the previous procedure and you can go straight to disconnecting the payment, see below.
On the Sales advance invoice Prepayment Invoice line, select the Unlink function.
Mark the line with the payment to be unlinked and confirm with the OK button.
You can check that the unlinking of the payment has been unlinked in the Ribbon on the Navigation tab in the Linked Advance Payments option (the unlinked payment will not be displayed here).
If there are no other linked payments to the Sales Prepayment Advance Invoice, it is automatically moved back to the Payment Preparation status. The values in the Amount to Deduct and Amount to Link fields are also updated.
You can link the payment to another advance invoice, see section Additional linking of payment to prepaymentadvance payment.
Sales Invoice with
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Collections
In BC20, SEPA Direct Debit (SEPA Direct Debit) is supported.
To create a SEPA direct debit order, the following settings are required:
Setting the Bank Export/Import Format Setup
Bank account
Payment Method
Customer Card
SEPA Direct Debit Authorization
This setting is described in the Nastavení Finance Setup
The processing of SEPA direct debits is described in the Finance document.
Sales Invoice with
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Collection
Create a new Sales Invoice. On the invoice, select the Customer number that has direct debit enabled. Make sure that the fields required for direct debit are filled in:
Invoice Details Tabtab:
Currency Code
EUR (condition for SEPA direct debit)
Payment Method Code
A code that has Direct Debit enabled is filled in
Direct Debit Authorization ID
Customer-specific Authorization No. applicable to the customer
If the Direct Debit Authorization ID is not filled in on the invoice, it can be added later on the generated direct debit order item.
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Bank Account Code
The company's bank account to which the collected payment is to be credited
A bank Bank account set up for direct debits must be selected
SWIFT Code
It is will be copied from the Bank Account Card
IBAN
It is will be copied from the Bank Account Card
Review the completed invoice and post it.
Post a payment from the Payment Calendar of a
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contract with collection
In order for the posted payment to be included in the direct debit order, it is necessary to enter the
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It is also possible to turn on the Direct Debit Approval of direct debit flag. This flag is for informational purposes only.
After the payment is posted, the following is filled in on the Posted Sales Invoice:
Financing Contract Payment Method Code
Bank Account Code from Financing Contract
The ID of the A direct debit authorization ID from the Direct Debit Authorizations debit authorization list on the customer's bank accounts. A more detailed description can be found in PD Finance.
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Posted Invoice Corrections Functions on the Posted Invoice Card
If an invoice was created manually and was posted with incorrect information, it can only be corrected by issuing a credit memo and posting a new invoice.
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https://docs.microsoft.com/cs-cz/dynamics365/business-central/sales-how-correct-cancel-sales-invoice
A partial Partial correction of a posted invoice is possible by using the Update Document function.
For corrections/cancellations of invoices that were created or posted by special tasks (e.g. payments posted from a payment calendar, invoicing from service allowances, financial settlements), it is not advisable to use the standard functions on the Posted Sales Invoice or to issue sales credit memos manually (individual), but it is necessary to use the special functions (e.g. cancel payment, cancel service allowances, reverse financial settlement) described in the relevant chapters below.
Fix function
You cannot It is not possible to correct an invoice that has been fully or partially paidpaid in full or in part. In this case, you must either cancel the settlement or create the credit memo manually.
The original posted sales invoice will be canceled. On the original Posted Sales Invoice, check boxes are selected
Canceled
Click on it to display the Posted Sales Credit Memo
Closed (Settled with Credit Memo)
A corrective sales credit memo is automatically created and posted. On the credit memo, the fields are checkedselected
Amendatory
Click to see the original Posted Sales Invoice
Paid (settled with the original invoice)
A new Sales Invoice is created with the same information. The new sales invoice has a different number than the original sales invoice. You can make a correction and post the invoice.
Cancel Function
You cannot It is not possible to cancel an invoice that has been fully or partially paidpaid in full or in part. In this case, you must either cancel the settlement or create the credit memo manually.
The original posted sales invoice will be canceled. On the original Posted Sales Invoice, check boxes are selected
Canceled
Click on it to display the Posted Sales Credit Memo
Closed (Settled with Credit Memo)
A corrective sales credit memo is automatically created and posted. On the credit memo, the fields are checkedselected
Amendatory
Click to see the original Posted Sales Invoice
Paid (settled with the original invoice)
Create Credit Memo Function
Even if an the invoice has already been canceled or paid, you can it is still possible to create a credit memo for it by using the Create Credit Memo function. However, this credit memo will not be marked as corrective and will not be settled:
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