The user will start invoicing bonuses on regular dates. The system works according to the Bonus Period settings on the framework service contractmaintenance agreement.
When running the Bonus Invoicing report, the user enters the period (for which he wants to see the volumes). The report checks the equipped service allowances for the given period and services. The output can be an invoicing document or documents (invoices or credit notes according to the settings in the Invoicing Additional Bonuses field of the framework service of additional bonuses field on the maintenance agreement) for the services provided and periods deliveredfor the period. The content will be the achieved service volumes for the per period.
After you run When the Bonus Invoicing jobtask starts, the following dialog box appearsis displayed.
OPTIONS TAB (Options)
Date From
Start date from which to be taken Date From Which Maintenance Permission Lines Should Be Taken
The system takes lines that have the Bonus Invoice Date a bonus invoice date greater than or equal to the specified start of the bonus period
Date To
End date to be taken Maintenance Permission Lines
The system takes lines that have a Bonus Invoice Date bonus invoice date less than or equal to the specified end of the bonus period.
Processing
User selects process
Data For Invoicing
Only the basis for invoicing (report) is created, which is stored in the Report Clipboards of the user who started the task
Data For Invoicing + Invoicing
A basis for invoicing (report) is created, which is stored in the Report Clipboards of the user who started the task and invoices/credit notes are also created according to the settings on the framework service agreement
Invoicing
Only invoices/credit notes are created according to the settings in on the framework service agreement
Posting Date
If the Basis for Invoicing+Invoicing or Invoicing process is selected, then the user fills in the Invoice Posting Date
VAT Date (VATDate)
If the Basis for Invoicing+Invoicing or Invoicing process is selected, then the user fills in the VAT settlement date
Document Date
If the Basis for Invoicing+Invoicing or Invoicing process is selected, then the user fills in Document Date
Annual Invoicing
It will only do for the annual bonus (from 1.1.). The system goes through the allowance rows of allowances, including the bonuses that have already been posted bonuses (Bonus invoiced , takes both Yes and No) and recalculates the total turnover bonuses. Then it compares the turnover bonus with the items in the table, where the bonuses are already posted. In this way, it calculates the difference in turnover bonuses to which the leasing company is entitled.
VENDOR SUPPLIER TAB (Filter: Vendor)
User can specify vendor filter
MAINTENANCE AGREEMENT FRAMEWORK TAB (Filter: Maintenance Framework Contract )Agreement
The user can enter a filter for the maintenance agreement
MAINTENANCE PERMISSION LINE TAB (Filter: Maintenance Permission Line )
The user can specify a filter for the lines of the maintenance permission lines (e.g. Service type)
Creation of documents for invoicing and invoicing
The system goes through the "Maintenance Permission Allowance Line" table filtered by the field "Invoiced Invoice date of bonuses and conditions entered into the filters (period From Date, To Date + other completed filled filters). The Bonus invoiced field on the service allowance line must be NO.
From the Service Permit Line, it uses the values from the Labour Amount for Labor Excl. VAT and parts Amount for Materials Excl. VAT fields, which the system added when the purchase invoice was created and posted.
After calculating the total turnover for service allowances, the turnover bonus is finalized according to the settings in on the framework service contract
The system takes special bonuses from service permission allowance lines, where they were calculated according to the settings when the purchase invoice was created.
The system creates as many Excel files as the vendors match the filters and at least one matching service permit allowance line has been created in the specified period
If the specified supplier vendor has several Framework Maintenance Agreements, there will be as many Excel files for the given supplier (unless there is a filter for a specific Framework Maintenance Agreement)
The report is presented in the local currency
The files will be saved in the standard way (in the "downloads" folder).
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The invoice date of bonuses will be pre-filled on the service allowance with the date from the posted purchase invoice on the service allowance, which will be set in the service contract setup settings of contracts with services (Posting Date / VAT Settlement Date / Document Date).
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The system first creates an invoicing document (in the case of function = INVOICING, no invoicing document will be created) for a supplier with a framework agreement. As soon as the system has used a certain line of the Service Permission (both the bonus for work Labour Bonus and the bonus for materials) in the calculationparts Bonus), the field "Invoiced Bonus invoiced"=YES field will be automatically checked in the corresponding line of the service permissionService Permission row
Subsequently, he creates they create an invoice/credit note according to the information from the Framework Service Agreement with the given supplier in the field "Method of invoicing additional bonuses"
Purchase Invoice Credit Memo = Purchase Credit Memo
Sales Invoice = Posted Sales Invoice
It needs the following information from the framework service maintenance agreement:
Vendor data (if Sales Invoice is selected, it is necessary for the user to create a Customer (from the same contact as the suppliervendor)
Standard Sales/Purchase Code (In the General Maintenance Agreementframework maintenance agreement, the field is added depending on the value in the "Additional Bonuses Billing Method" field), from which the Document Type Code will be taken
Invoice Due Date
An invoice is created with two lines. In one, there will be value=amount "Volume bonus in total", and in the other, value=amount "Special bonus in total". The type will be "Account", the number will be taken according to the "Standard Sales/Purchase Code" field (the assumption is that the bonus for labor work and materials for parts is charged to the same accounts for all Service Types of service (service)
When creating an invoice – i.e. when selecting if the option "Basis for invoicing+Invoicing" or "Invoicing" is selected, at the moment of calculating calculation of the bonus from turnover (in the report field Bonus amount), this value will be entered into the Turnover bonus table (it will be uneditable), which is on the Framework Service Maintenance Agreement.
Maintenance Agreement No.
The Maintenance Agreement Numbers will be automatically added in the report (Maintenance Permission Permit Line) will be automatically filled in
Valid From
Refills the system automatically from the filter
Valid To
Fills up the system automatically according to the filter (From Date + Period)
Turnover Bonus
Fills in the system automatically according to the calculation (in the report of the Bonus Amount field)
Total Turnover Bonus
Default Value value NO
The system automatically switches to YES if the Bill Billing -- Annual invoicing Statement field is checked in the filter
Saving the result of bonus invoicing to the Report
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Clipboard
The user runs starts the Bonus Invoicing task, selects the parameters and runs. The system announces the end of the job.
Opens a zipped file for in the user in the downloaded files's downloads.
When double-clicked, the file expands.
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The compressed file is also automatically saved to the report clipboard of the user who started the bonus invoicing.
Note:
When invoicing bonuses, a non-posted document (Sales Invoice / Purchase Credit Memo) is created. If the user deletes the document, the permit allowance lines remain marked Bonus invoiced = YES.
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