...
Process No. 1 - this is the initiation of the process of proper termination of the contract, usually a few weeks before the expiration of the contract period. It includes changing the detailed status of the contract, mostly from Active to Ending (or similar), generating an information sheet (letter 1).
Process No. 2 - mass invoicing of sales prices, generation of an invoice or information sheet (letter 2).
Prcoes No. 3 - the final step, the final check of the contract. Generating an infosheet or other documents, changing the detailed status of the contract to an archival one.
Process No. 1:
Proper termination of the contract (change of detailed contract status)
For mass change of contract status from status Active To Status Ending (and the corresponding detailed state) is used in the system Orderly termination of contracts.
...
When the task starts, the system displays a dialog box.
Options tab:
Closing Date From
The system automatically defaults to the date of the first day of the current month in which the task is run
Editable field when manually starting a task, the user can change it
When you run a task from the scheduler, the field is blank
Closing Date To
The system automatically defaults to the date of the last day of the current month in which the task is run
Editable field when manually starting a task, the user can change it
When you run a task from the scheduler, the system fills in the date calculated as the system date + the number of days from the field No. of Days Before Proper Termination in OneCore Setup
Financing Contract Header Tab
It contains preset fields for filtering:
...
Changes the detailed contract status to the detailed status set in the Detailed status of a duly terminated contract in OneCore Setup – bookmark End and the corresponding contract status
Writes the result of the change to the Proper Termination Log (success and failure)
On contracts that have met all conditions and the detailed contract status has been changed, the system will mark the box Print Queue 1 = Yes (technical field, invisible to the user)
Populates Proper Termination Contract Print Queue – Sheet 1 contracts on which there has been a change in the status and detailed status of the contract (flag Print Queue 1 = Yes and Printed = No)
When the task is finished, it displays a message to the user Done.
Contract Proper Termination Log
Job Result Orderly Termination of Contracts is recorded in the table Proper Termination Log, where the system records successes (detailed contract status) and errors.
You can find the log on the RoleCenter OneCore – Financing In the Actions > Termination or using a full-text search via the so-called MAGNIFIER, where you enter the name of the task.
Field:
Financing Contract No.
Completes the system with the Financing Contract No.
Non-editable field
User ID
Adds the ID of the User who started the task, resp. the ID under which the task from the scheduler is run
Non-editable field
Change Date and Time
Adds to the system Date and time of entry in the log
Non-editable field
Result
It completes the system with the following options:
Success
If the detailed status is changed without errors
Error
If the detailed status is changed with an error
Non-editable field
Error Detail
Completes the system in case Result = Error.
The field shows the detail of the error that prevented the detailed status of the contract from being changed. E.g. There are unposted lines on the contract (Payment), There is at least 1 unposted individual invoice, etc.)
Non-editable field
Contracts that ended in error will be left unchanged by the system. After the error is corrected by the user, the system will process the contract the next time the task is run Orderly Termination of Contracts (when starting manually, the contract will be processed only if it matches the specified Date filter, when starting from the Task Scheduler, it will be processed automatically).
Orderly Termination Print Queue – Letter 1
When the job is complete Orderly Termination of Contracts The system of contracts on which the status and detailed status of the contract has been changed will be displayed in the table Orderly Termination Print Queue – Letter 1
...
To reprint documents, the user uses the standard function for printing documents from the financing contract (from the card or from the contract overview).
Process No.2:
Sales Prices Posting (for Financial Leasing)
Posting of sales price invoices occurs automatically in the system after the job is completed Sales Price Posting.
...
When the task starts, the system displays a dialog box.
Options tab:
Cosing Date From
The system automatically presets the date of the first day of the current month in which the task was run
Editable field when manually starting a task, the user can change it
When you run a task from the scheduler, the field is blank
Closing Date To
The system automatically presets the date of the last day of the current month in which the task was run
Editable field when manually starting a task, the user can change it
When you start a task from the scheduler, the system fills in the start date of the task, i.e. the system date.
Financing Contract Header Tab
It contains a preset field for filtering contracts:
...
The user can add additional fields to filter from all fields in the agreement header.
Financing Contract Line FastTab
It contains a preset field for filtering contracts:
...
He posts a line to the sales price and creates a document (sales invoice) where:
Document Date = Document Issue Date (Business Date)
Posting Date = Posting Date from Financing Contract Line (Contract T&C)
Due Date = Due Date from Financing Contract Line (Contract T&C)
VAT Date = VAT Date from Financing Contract Line (Contract T&C)
Writes the Result of the task to Sales Price Posting Log
Populates Proper Termination Print Queue – Letter 2 contracts on which a sales price invoice has been issued and posted (Print Queue 2 = Yes and Printed = No).
Sales Price Posting Log
Job Result Sales Prices Posting is recorded in a spreadsheet Sales Price Posting Logwhere the system records both successes (the sales price invoice has been posted) and errors.
You can find the log on the RoleCenter OneCore – Financing In the Actions > Termination or using a full-text search via the so-called MAGNIFIER, where you enter the name of the task.
Field:
Financing Contract No.
Completes the system with a financing contract number
Non-editable field
User ID
Adds the ID of the User who ran the task, or the ID under which the task was run from the scheduler
Non-editable field
Change Date and Time
The system will add the date and time of the entry in the log
Non-editable field
Result
It completes the system with the following options:
Success
If a sales price invoice has been created and posted
Error
In case the sales price invoice has not been posted
Non-editable field
Error Detail
Completes the system in case Result = Error
The field shows the detail of an error that prevented the creation and posting of a sales invoice, e.g. The detailed status does not allow posting of payments from the payment calendar, etc.
Non-editable field
Contracts that ended in error will be left unchanged by the system. After the error is corrected by the user, the system will create and post a sales invoice for the sales price the next time the task is run (if it complies with the specified Date and Posting Date filter).
Proper Termination Print Queue – Letter 2
When the job is complete Sales Prices Posting The system displays the contracts on which the sales price invoice has been posted in the overview Proper Termination Print Queue – Letter 2.
...
The sales price invoice can be reprinted from the list of posted sales invoices according to the document number specified on the sales price line in the T&C, or by clicking on the invoice number in the T&C.
Process No. 3:
Checking Contracts Before Archiving
There is a task in the system for mass checking of duly terminated contracts before archiving Checking Contracts Before Archiving (Checking Contracts before Archiving).
...
When the task runs, the system displays a dialog box:
Options tab:
Extected Termination Date From
The system automatically presets the date of the first day of the current month in which the task was run
The user can change it. If the user deletes the date, the task will be able to be run, the system will process contracts without the lower limit limit (similar to when it is run from the scheduler)
If the task is started from the Task Scheduler, this field will be empty, i.e. the system will process contracts without restricting the lower bound for the Expected Termination Date
Expected Termination Date To
The system automatically presets the current working date
The user can change, he can enter any date. If nothing is entered, the system will process without restriction
Editable field
Check Sales Line
Off by default
Changes the user to Yes if he wants the system to check whether the posted and uncredited sales line is in the GAC (to Residual value or Sales fee), if such a line exists in the GAC.
...
The contract has no issued or posted individual invoices
If there was a flag in the dialog box Check Sales Line = Yes, the system checks whether the sales price has been posted and uncredited (a line in the GAC of the contract for Residual Value or Selling Fee), if such a line exists in the GAC
Contract Balance = 0.00
Contracts that meet the filter described above will be classified by the system in the Print Queues of Proper Termination – Letter 3.
Proper Termination Print Queue – Letter 3
When the job is complete Checking Contracts Before Archiving The system displays the contracts that have fulfilled the conditions of the task in the overview Proper Termination Print Queue – Letter 3.
...
When printing is complete, the system does not remove the contracts from the print queue, but keeps them in the queue for archiving. To reprint documents, the user uses the standard function for printing documents from a financing contract (from a card or from a list of contracts).
Archiving of the contract after proper termination
Archiving the contract after proper termination can be done by a wizard to change the detailed status of the contract.
Deleting a Contract from the Print Queue
To remove a contract from the print queue without printing documents, you can use the Discard Contract From Print Queue, which is located in the Print Queue Contract Proper Termination task bar – Letter 1/2/3.
...