Principles
In the Purchases & Payables Setup table, you can specify how you want the program to work with vendors, such as numbering rules, etc.
MS regularly updates the documentation for this setting area. Documentation valid for BC22 is available at the following link:
Overview of Tasks to Set Up Purchasing - Business Central | Microsoft Learn
CZ localization documentation valid for BC22 is available at this link:
Core Localization Pack for Czech - Business Central | Microsoft Learn
This documented area describes the important field settings for each tab.
Table Purchases & Payables Setup can be found in the Manual Setup list or by using a magnifying glass search.
Dependencies and assumptions
Additional dial settings may be required to complete.
Description of the documented area
Purchase and Payables Setup - General Tab
In the General tab, it is possible to set, for example, discount posting, copying items to accounting documents, preset posting date, field obligation, document checks, etc.
Description of important field settings:
Invoice Rounding
Specifies whether amounts are rounded for purchase invoices. The rounding is applied as specified in the Rounding Precision (LCY) field in the General Ledger Setup window. This option is not enabled for purchases.
Copy Vendor Name to Entries
Specifies whether you want the name on vendor cards to be copied to vendor ledger entries during posting.
External Document No. Required (Ext. Doc. No. Mandatory)
Specifies whether it is mandatory to enter the external document number in the External Document No. field on the purchase header or on the general journal line. For purchases, the need for an external number is usually set. The information entered in this field of the purchase invoice is transferred to the Variable Symbol field after it is posted (the system deletes non-numeric values during the transfer).
Allow VAT Difference
Specifies whether to allow manual adjustments to VAT amounts on purchase documents. It is recommended that you enable this so that you can charge the same amounts as those on the purchase document.
Appln. between Currencie
Specifies whether vendor payments in different currencies are allowed to be settled. Possibilities:
None: All items included in one settlement must be in the same currency.
EMU (EMU): You can settle entries in euros and one of the old national currencies (for EMU countries/regions) with each other.
All: You can apply entries in different currencies to each other. Items can be in any currency. When you apply items in different currencies to each other, you may see small rounding differences. In order for the program to account for these rounding differences, you can use the Accuracy of Ok. Alignment (Appln. Rounding Precision) in the Currency table and fields Accuracy of Ok. Alignment (Appln. Rounding Precision) in the General Ledger Setup table.
Default Posting Date
Specifies how to use the Posting Date field on purchase documents. There are options to choose from: Work Date – when creating a purchase document, the system pre-fills the work date of the user creating the document; No Date – The posting date will be empty in new documents.
Allow Alter Posting Groups
Allows you to use multiple posting groups for one customer. The default customer posting group is set on the Customer Card, and this posting group can be changed on the sales document if the replacement posting group is set in the Refunds code list. It is recommended to enable it.
Automatic Posting of Advance Payments tax. Automatic Adv. Invoice Posting
Specifies this option for posting automatic prepayment invoices when matching a payment with an advance invoice. For purchase advances, this setting isn't recommended.
Ignore Updated Addresses
Specifies whether address changes made to purchase documents are copied to the vendor's card. By default, changes are copied to the vendor card.
Copy Line Descr. to G/L Entry
Specifies that descriptions from document lines of the Account type are transferred to the resulting general ledger entries.
Document Default Line Type
Specifies the default value of the Type field on the first line in new sales documents. If necessary, you can change the value in the row. We recommend that you set the G/L Account option.
Allow Alter Posting Groups
Allows you to use multiple posting groups for one customer. The default customer posting group is set on the Customer Card, and this posting group can be changed on the sales document if the replacement posting group is set in the Refunds code list. It is recommended to enable it.
Purchase and Payables Setup – No. Series Tab
On this tab, it is possible to set up numbering rules for suppliers, accounting documents (invoices, inquiries, orders, credit notes and advances). Codes from the Number Series table are assigned to each field.
For invoices and credit memos, both fields must always be set. If you don't want to differentiate between number sequences for unposted and posted documents, set up the same number sequence in both related fields.
Purchase and Payables Setup – Background Posting Tab
Description of field settings:
Post with Job Queue
Specifies whether the job queue job is used to post purchase documents, including purchase orders, invoices, refunds, and credit notes
Post & Print with Job Queue
Specifies whether your business process uses a job queue to post and print purchase documents
Job Queue Category Code
Specifies the code for the project task category that you want to associate with background posting
Notify On Success
Specifies whether a notification is sent when posting and printing are completed successfully.
Purchase and Payables Setup – Archiving Tab
On the Archiving tab, it is possible to set how purchase inquiries and orders will be archived.
Purchase and Payables Setup – Default Accounts Tab
Description of field settings:
Default Debit Account for Non-Item Lines
Specifies the account that is automatically inserted on purchase lines of type MD that are created from electronic documents when an incoming document line contains identifiable items. identifiable goods. Any incoming document line that doesn't have a GTIN or vendor item number will be converted to a purchase line with a type of account, and the Number field will contain the account number that you selected in the Account field for lines that don't contain items.
Default Credit Account for Non-Item Lines
Specifies the general ledger account that is automatically inserted into purchase credit lines that are created from electronic documents when the incoming document line does not contain identifiable items. Any incoming document line that doesn't have a GTIN or vendor item number will be converted to a purchase line of the G/L Account type and the Number field. The fields on the purchase line will contain the account that you selected in the G/L account field for lines that do not contain items.
Purchase and Payables Setup – VAT Tab
Description of field settings:
Default VAT Date
Specifies the default VAT date type for purchase documents (options: Posting Date, Document Date, Blank)) that will be pre-filled when new purchase documents are created.
Default Original Document VAT Date
Specifies the default type of the vendor's original VAT date on the purchase document (options: Posting Date, Document Date, VAT Date, Blank). This date will be pre-filled when creating new purchase documents.
Vendor Posting Groups
The Vendor Posting Group defines accounts that are associated with posting transactions to vendors, especially accounts payable, fees, and discounts. Set up these accounts on the Vendor Posting Groups.
The setup is similar to that of Customer Posting Groups. The procedure for setting the fields is the same as Described https://iao.atlassian.net/wiki/spaces/OCDOC/pages/20578536/Nastaven+prodeje+a+pohled+vek#%C3%9A%C4%8Dto-skupiny-z%C3%A1kazn%C3%ADk%C5%AF
The procedure for setting up Subst.Customer Posting Group is the same as in Chapter https://iao.atlassian.net/wiki/spaces/OCDOC/pages/20578536/Nastaven+prodeje+a+pohled+vek#%C3%9A%C4%8Dto-skupina-%E2%80%93-N%C3%A1hrady