Fuel card transactions were created by the system when importing a data record together with writing a data record to the invoice interface buffer. Sentences in the Buffer are used to review, create, and post a purchase invoice. The fuel card transaction is the basis for re-invoicing to the customer.
The fuel card transaction contains data from the financing contract, from the imported data record, and data about invoices created and posted.
Field:
Import File No. (Import File No.)
The internal file number is linked to the Import History and the Invoice Interface Buffer
File Created (File Created)
File Creation Date in Data Record
File No. (File No.)
The file number in the header of the data record
Card No. (Card No.)
Internal fuel card number, the system traced during import by Card No. - Company
Card No. – Company (Card No. - Company)
Key data of the card company for data record transactions and communication. (After delivery of the fuel card, the user wrote on the fuel card)
Licence Plate No. (Licence Plate No. )
From an imported file
By Card No. - The company will add to the transaction the data according to the Fuel Card No. entered in the table Fuel Card, Contract and Financed Object - described in https://iao.atlassian.net/wiki/spaces/OCDOC/pages/75825178/Fuel+Card+2
Fuel Card Type (Card Kind)
Vendor No. (Card Vendor No.)
Card Vendor Name (Card Vendor Name)
Contract No. (Financing Contract No.)
Customer No. (Customer No.)
Customer Name (Customer Name)
Customer Business Place No. (Customer Business Place No.)
Customer Business Place Name (Customer Business Place Name)
Driver No. (Driver No.)
Fuel Card Type (Card Type)
From the Imported Data Record, the system filled in:
Transaction Date and Time (Transaction Date, Transaction Time)
Data from a data record
Vendor Invoice No. (Vendor Invoice No)
Data from a data record
Country/Region Code (Country/Region Code)
According to the Country Code in the data record, the system has added the standard OC country code from the Country of Import code list.
Petrol Station No. and Location (Petrol Station No., Petrol Station Location)
Data from a data record
Product No. and Name (Item No., Item Name)
Data from a data record
Quantity (Quantity)
Data from a data record
Purchase Currency (Purchase Currency)
Data from a data record
VAT Rate (VAT Rate %)
Data from a data record
Unit Price Incl. VAT (Unit Price Incl. VAT)
Data from a data record
VAT (VAT)
Data from a data record
Total Price Incl. VAT (Price Total Incl. VAT)
Data from a data record
Price Total Incl. VAT (LCY) (Price Total Incl. VAT (LCY))
Data from a data record
Unit Price Excl. VAT (LCY) (Unit Price Incl. VAT (LCY))
Data from a data record
When refuelling abroad, the data file usually lists prices in both local currency and foreign currency.
Odometer Status (Odometer Status)
added from import file
When a purchase invoice is created, the system stores the odometer status in the Odometer Status History on the item. The condition is to fill in the Object Handover Date.
Product Code (Product Code)
When importing according to the mapping of goods from the Fuel Card Type Products code list
Standard Sales Code (Standard Sales Code)
When importing according to item mapping
The data sentence shows the price after the discount. During import, the system fills in the discount data according to the fuel card service and calculates the price for the customer.
Discount Calculation Method (Discount Calculation Type)
will be automatically completed according to the Service No.
The total price of the goods in the data record is the price after discount.
Vendor discounts are recorded for the fuel card service on the contract in the table Tank type discount detail. cards.
Discount Value (Discount Value)
Vendor discount amount (the system has tightened the fuel card service discount on the contract, for the given product in the data sentence)
The system recalculates prices without discount from the vendor prices listed in the data sentence according to the set discount amount for the given product on the contract service:
Unit Price Excl. VAT (LCY) - Without Discount (Unit Price Excl.VAT (LCY))
From the unit price in the data record, the system calculated the price without discount
Total Price Excl. VAT (LCY) - Without Discount (Total Price Excl. VAT (LCY))
From the total price in the data record, the system calculated the total price without discount
Discount Value – Customer (Discount Value - Customer)
The system added from the set discount for customers in the detail discounts of the tank type. Cards for the service
VAT Rate – Customer (VAT Rate %)
The system will be completed according to the service on the contract
The system recalculated the prices for the customer from the prices without discount according to the set discount amount for the customer on the contract service:
Unit Price Excl. VAT (LCY) – Customer (Unit Price Excl.VAT (LCY) - Customer)
Total Price Excl. VAT (LCY) – Customer (Total Price Excl. VAT (LCY) - Customer))
VAT Amount – Customer (VAT Amount - Customer)
Total Price Incl. VAT (LCY) – Customer (Total Price Incl. VAT (LCY) - Customer)
Example of discount by unit price amount excl. VAT:
The system calculates:
Unit Price Excl. VAT (LCY) without Discount = Unit Price Excl. VAT (LCY) + Discount Amount
29.51483 = 27.41483 + 2.10
Unity. Price Excl. VAT (LCY) Customer = Unit. Price Excl. VAT (LCY) Without Discount – Customer Discount Value
27.515 = 29.51483 – 2.00
The system records the next steps taken over the fuel card transactions in the transaction:
Purchase Invoice No. (Purchase Invoice No.)
Posted Purchase Invoice No. (Posted Purchase Invoice No.)
Sales Invoice No. (Sales Invoice No.)
Posted Sales Invoice No. (Posted Sales Invoice No.)
Sales Invoice Posting Date (Posted Sales Invoice Posting Date)
Invoice Issued (Invoiced)
The flag system changes to Yes after a sales invoice is issued
Important data for a fuel card transaction are also:
Service Code (Service Code)
It is the fuel card price list used on the contract service
Source Code (Source Code)
A tracing code that goes from the invoicing interface settings to the invoice interface buffer, the fuel card transaction and the created accounting documents
Bugs (Error)
If the system detects an error when importing a data record, it will record the flag Error=Yes for the record. The flag then prevents the erroneous transaction from being reinvoiced to the customer.
Buffer Entry No. (Buffer Entry No.)
The link to the buffer item is completed by the system during import
Fuel Card Import History (TK)
Above the fuel card transactions, it is possible to view the History.
Here you can see which files were processed and with what result.
If the import result is completed with an error, you can view it via the Errors button.