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Principles
General Journals and Recurring General Journals are used in BC to post internal (internal) accounting transactions.
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The information that you enter in the journal is temporary and can be changed while it is in the journal. When you post a journal, the information is transferred to entries in each account, where it cannot be changed. All posted entries are then entered in the Financial Journal, from where it is possible to cancel the posted entries. The reverse function creates reverse entries.
Dependencies and assumptions
The basic prerequisite is the creation of number series for posting internal documents.
MS regularly updates the documentation for this setting area. Documentation valid for BC22 is available at the following link:
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To use general journals, you must set up general journal templates and at least one journal batch for each template. If no sheet is defined for the template, the system creates a sheet named DEFAULT. General journal templates specify the basic properties of journals, how they behave, and how they are displayed.
Dependencies and assumptions
The basic prerequisite is the creation of number series for posting internal documents.
Description of the documented area
General Journal Templates
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The template is uniquely identified by its name.
Description of field settings:
Field Type
Specifies the area of the application in which the journal will be used. There are six types:
General (General Journal),
Sales (Receivables) , (Sales)
Purchases (Commitments),
Cash Receipts;
Payments,
Fixed Assets (Assets),
Intercompany (Intercompany)
Projects (Jobs).
Check the box Periodic (Recurring)
Causes the template to be used in the periodic activity area for the periodic journal.
Field Type Trade-in (Bal. Account Type)
Provides the option to specify the offset account type that will be automatically inserted into the journal lines. There are seven options to choose from:
G/L Account
Customer
Vendor
Bank Account
Fixed Asset
IC Partner
Employee
Depending on the previous option, you can enter the Counter-Account No. (Bal. Account No.) input:
Chart of Account No.
Customer Card No.
Vendor Card No.
Bank Account No.
Fixed Asset No.
IC Partner No.
Employee No.
The selected set number will be automatically inserted into the journal lines as an offset account.
Afield No. Series
You can enter a code for the number sequence that will be used to assign document numbers on journal lines.
Afield Posting No. Series
You can enter a code for the number sequence that will be used to assign document numbers to posted entries that are created from journals in this template.
If the field is not filled in, the number from the No. Series is used.
To identify the origin of posted transactions in financial journals, use the Source Code and Reason Code.
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