Billing
When posting a payment, it is possible to post an internal document at the same time as the sales invoice, e.g. interest reposting to IFRS accounts.
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When posting an internal document from a payment, only one internal document is always created, with one accounting transaction. This also applies to the posting of operating lease instalments, which gives rise to a collective invoice. This is important when canceling an installment, when it is normally possible to cancel only the entire transaction.
Cancellation
If the user cancels a payment that includes a posted internal document, then the system automatically cancels this internal document together with the posted sales invoice.
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The document number and the Posting date of cancellation depend on the type of financing and, in the case of an operating lease with services, also on the setting of the Payment Billing Method
Financial Leasing, Credit and Instalment Sale
Cancellations of payments of these financing types do not allow you to generate unposted (mass) credit memos. When a payment is cancelled, a posted sales credit memo and a reverse of the internal document are always created, whereby:
Both the original invoice and the original internal document are renumbered (the document number is followed by the "S" flag, e.g. FL000121/003S). The same document number (FL000121/003S) is also used for the posted sales credit memo and the reverse internal document.
The posting date is taken from the dialog window when the payment is cancelled. If the entered date is in a closed accounting period, the system will automatically shift it to the first day of the open period, if the date shift is enabled in OneCore Settings
In case of repeated cancellation, flag S is supplemented with a serial number, e.g. FL000121/003S1, FL000121/003S2, etc.
Operational leasing with services and fleet management
For these types of financing, it depends on whether the installments were invoiced separately for individual contracts or whether a collective invoice was created.
Cancel a separate operating lease invoice
If a user cancels payments that were invoiced as a separate individual invoice, they can select whether to generate
Individual separate posted sales credit memos
or individual unposted credit memos, which will then be merged into one mass credit memo by a batch job, which will be posted and the individual credit notes will be deleted (see Chapter .....).
Cancellation of Operative Leasing Mass Invoice
Payment cancellations for these financing types allow you to generate either posted credit memos or unposted credit memos.
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